Reporting Concerns at Olympic College

Student Welfare Concerns

Complete this form if you are concerned for the welfare of a student, including observed behaviors involving emotional distress, signs of threat to self or others, etc.

This report is addressed by the OC CARE Team to connect the student with resources and/or assess any potential threats to the OC campus community. 

The goal of our CARE Team is to intervene and assist the student before it escalates into an urgent matter.  For this reason, faculty or staff with concerns for a student are asked to report them as soon as possible.  Please do not worry whether your concerns are warranted or appropriate; we will sort through the details once we receive a report, then meet to determine the best response. To learn more about the CARE team, please visit the CARE Team page.

Academic Integrity

Complete this form for academic integrity violations covered by WAC 132C-120-065(1).

These reports are reviewed by the Director of Community Standards and Title IX.

Resources for faculty and students regarding plagiarism and research can be found on the OC Library's Plagiarism Webpage. 

Student Conduct Code Violations

Complete this form to report all other violations of the OC Student Conduct Code covered by WAC 132C-120-065, except for academic integrity violations and violations related to harassment, discrimination, and sexual misconduct. 

These reports are reviewed by the Director of Community Standards and Title IX.

Olympic College students and other OC campus community members may use this option to report behaviors believed to be a Student Conduct Code violation. Robust reporting is essential to initiating timely conversations with relevant student(s), with the focus on learning from the experience. While sanctions are sometimes appropriate, and we won't hesitate to take swift action to protect OC campus community, including via Summary Suspension and interim protective measures, the goal is to provide a fair process to everyone involved and to strive for a win-win-win resolution in the spirit of restorative justice where a violation is found.

Student Alert - Academic Concerns

Faculty complete alerts regarding academics through the Student Alert tool in ctcLink.

The Assistant Director of Advising or designee will review submitted student alerts and coordinate appropriate response.

The purpose of utilizing ctcLink's Student Alert tool is for situations where you continue to have academic concerns regarding attendance, assignments, grades, participation, or preparedness, even after you have personally reached out to your student. To initiate an academic alert,  access your Class Roster in ctcLink and locate the "Submit Alert" column. Additional training materials and instructional videos can be found within the Student Alert Canvas shell.

Complete this form to report any student or employee behavior involving bias, discrimination, harassment, or sexual misconduct.

This report is reviewed by the Office of the Vice President of Human Resources and Director of Community Standards & Title IX.

All students at Olympic College have the right to attend school without being harassed, intimidated, or threatened. We have a "zero tolerance" policy with regards to potentially violent/harmful situations.

Please see the Title IX & Sexual Misconduct page for additional resources. Olympic College provides equal educational and employment opportunities without regard to race or ethnicity, creed, color, sex, pregnancy or family status, national origin, age, marital status, religion, the presence of any sensory, mental, or physical disability, reliance on public assistance, sexual orientation, gender identity, or status as a disabled or Vietnam-era veteran in its educational programs, admissions, activities, and employment policies, in keeping with the letter and spirit of all equal opportunity and civil rights laws. 

Complete this form to report any concerns related to employees.

This report is reviewed by the Office of the Vice President of Human Resources & Campus Operations.

The College may reach out to you for additional information, will engage in prompt investigation and implement an appropriate response, once investigation is complete. Further information about the investigation or resolution may sometimes be publicly shared where permitted or required by law.

For students raising concerns about final grades, please use our Grade Appeal Process, or our Student Complaint Process where you are dissatisfied with the performance or action of a College employee which you believe to be unfair or inconsistent with College policy or usual practices.

Child or Vulnerable Adult Abuse

Campus personnel may have requirements to report Child Abuse or Neglect per RCW 26.44 and concerns involving Vulnerable Adults per RCW 74.34.

Such reports are addressed by  Adult Protective Services and/or Residential Care Services of the Washington State Department of Social and Health Services or Child Protective Services of the Washington State Department of Children, Youth, and Families, respectively.

Safety Gram

Complete this form to report safety hazards or concerns (property damage, broken lights, sidewalk problems, etc.). 

These reports are reviewed by the campus safety personnel.

IT Security Vulnerability

Email @email if you believe you have discovered a security vulnerability, including an email phishing attempt in an Olympic College application or service.

The Designated IT Department employees will review and respond to such emails.

COVID-19

Email COVID-19 questions to @email or visit the COVID-19 webpage.

Our COVID-19 Response Team will review such emails and provide appropriate response.