New Student Employee Hiring Process

Forms

• OC Application
• Emergency Contact Information
• Form I-9, Employment Eligibility Verification  
• Form W-4, Employee's Withholding Certificate
• Information for Federal and State Reporting
• Student Employment Ethics and Security Agreement
• Student Employee: Public Employees Retirement System Membership
• Affordable Care Act Worksheet A-0
• Student Employee Handbook
• Parent/School Authorization Form (if under 18 years of age)
• DSHS Employment Verification Form (if WorkFirst student)
• FERPA Training (Must be completed during scheduled work hours)
• Direct Deposit to be completed in ctcLink
  • ctcLink -> HCM Self Service -> Payroll -> Direct Deposit 

Important Information to Review  

• Form I-9, List of Acceptable Documents
• Guide to Student Computing Resources
• Affordable Care Act (ACA) Notice
• Washington Apple Health for Adults and Children
• U.S. Bank Focus Paycard Information
  • Electronic Funds Transfer Form (Only to be completed if signing up for US Bank Focus Paycard. Do not include financial institution information)

Forms

• OC Application
• Emergency Contact Information
• Form I-9, Employment Eligibility Verification
• Information For Federal & State Reporting
• Student Employment Ethics & Security Agreement
• Student Employee Handbook
• FERPA Training (Must be completed during scheduled work hours)

Important Information to Review  

• Form I-9, List of Acceptable Documents
• Guide to Student Computing Resources
• Affordable Care Act (ACA) Notice
• Washington Apple Health for Adults and Children
• U.S. Bank Focus Paycard Information
  • Electronic Funds Transfer Form (Only to be completed if signing up for US Bank Focus Paycard. Do not include financial institution information)

• Campus Maps Page

• Student Employment Supervisor Guidebook
• Student Employee Action Sheet (To be completed by Supervisors only)
  • If you are updating the funding source for a student employee (ex. Work Study to RSE), please ensure they do not enter time in CTCLink until the change has been fully processed and is visible in the system. Entering time before the new funding source appears in CTCLink will result in errors and exceptions. Please wait until the change is fully applied before allowing time entry.
  • Once funding source has been updated, ensure that your student employee(s) is selecting the right Time Reporting Code (SWS, FWS, WFWS, or RSE) as selecting the wrong Time Reporting Code will cause exceptions.
• Work Study Hours Calculator Tool (Open document, then go to File, and download as an Excel)
• Student Employee Position Description Reference
• Getting Started With Handshake