Email Use Policy

Policy Number: 200-28

I. Purpose

The purpose of this policy is to provide parameters in the official use of email to conduct business and to communicate to students, employees and to the community.

II. Policy

Olympic College endorses the use of email as an effective method of communicating. This policy provides guidance on how to use email to communicate to college community and gives alternative venues for discussions and dialogues.

  1. Require Executive Team authorization of staff members who are approved to send emails to All Employees, All Students, and All Employees and Students email lists.The Executive Team members may designate authority to approve and send emails. The Executive Team members may designate authority to approve and send emails.
  2. Eliminate All OC Official, All OC FYI, All OC Forum, and All Active Students UG email lists and replace with:
    1. All OC Employees (no-opt out)
    2. All OC Students (no-opt out)
  3. Provide Discussion Board where OC employees may post information, notices, promotions, and discussions that are not approved for All OC distribution lists.
    1. Employees may receive alerts when new messages are posted and subscribe to message topics of interest to them.
  4. Provide options for messages that are not approved for All OC email lists, including:
    1. Send the email to a targeted list such as Full-Time Faculty, Adjunct Faculty, Advisors, Counselors, Administrators, or others as appropriate
    2. What’s Up, weekly events and activities email
    3. OC website Academic and Events Calendar
    4. OC Discussion Board
  • Recommended by: College Tech Council Email Policy Workgroup
  • Approved by: College Tech Council on April 26, 2019
  • Approved by: Executive Team on April 30, 2019