Public Records

Olympic College Science Technology Building and Pi sculpture

Olympic College is dedicated to serving our students and the community by providing high quality education and services in a way that is open, transparent and accountable to all that we serve. As a publicly funded institution, we are required to make our records available to the public in accordance with RCW 42.56. All records are provided electronically unless specified otherwise by the requester.

Submit a Public Records Request

You may submit a Public Records Request using the online form (preferred method), by email, in writing, phone, fax or in person.

Written Public Records Request

A written Public Records Request should include the following information:

  • Your name
  • Mailing address
  • Telephone number
  • Detailed description of the requested records

Send Your Request To:

Public Records Officer
Olympic College
1600 Chester Ave., CSC 300
Bremerton WA 98337

After the request is received

The College will contact requesters within five business days of the request. In this initial correspondence the College will:

  • Provide copies or provide an estimate of when the records will be available; or
  • Reply that no responsive documents exist; or
  • Acknowledge the request and ask for additional clarification(s); or
  • Provide applicable exemption(s).

Third Party Notification

Often times requested records contain information that is exempt or protected from release without notification to affected individuals. In these cases, the College will provide affected individuals ten business days to seek a court order blocking the release of records.

Records Review

All records are provided electronically unless specified otherwise by the requester. The requester is provided a secure password protected location to download records that are responsive to the request. The following costs may apply for records provided in alternative formats:

  • Hard Copies: $.10 per page
  • DVD: $1.95
  • Postage/Shipping: Actual cost to ship to your location

Some records are exempt from public disclosure. Here are some common examples:

  • Student education records as provided under the Family Educational Rights and Privacy Act (FERPA).
  • Test questions, scoring keys and other examination data used to administer any examination.
  • Personal information, i.e., residential address or telephone number of any individual associated with the college.
  • Social Security Numbers.
  • Mailing lists of employees, volunteers and students to be used for commercial purposes. Requester must sign an affidavit stating the purpose of the request and that this information will not be used for commercia purposes.
  • Library information about library users.
  • Health records.
  • ADA disability records.
  • All applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant.
  • Data or maps which identify locations of archaeological sites.
  • Internal drafts, notes, and recommendations where opinions are expressed or policies are formulated or recommended may be exempt from disclosure until a decision has been made. When a decision has been made, they are public documents.
  • Information regarding the infrastructure and security of computer and telecommunications networks to the extent they identify system vulnerabilities.