Payroll

Staff and Faculty Resources

The Payroll Office is responsible for:

  • Direct Deposit
  • Paychecks and Deductions
  • Voluntary Deductions
  • Payday Schedule
  • Transfers of Salaries & Benefits
  • Withholding tax (W-4)
  • Federal and State reporting
  • Salary/Employment Verifications
  • Full Time Faculty Multiple Payment Form
  • Employee Earnings History

Direct deposit of your paycheck is required effective January 10, 2013!

The shift to paperless payroll payments was established by the 2012 legislative session authorizing Institution of Higher Education to require one of the following payment methods:

  1. Direct deposit to an employee's checking or savings account.
  2. Bank of America CashPay Visa Payroll Card.

All payroll payments will be direct deposit to an employee's personal account or Cash Pay Card. If you do not sign up for one of the two options, you will be defaulted to the Cash Pay Card. 

The form for Electronic Transfer of Funds (EFT) may be obtained from the Payroll Office (CSC317) or on-line (see forms link to left). Once a completed form is returned to the Payroll Office your second payment will go electronically to the financial institution on the EFT form.   Your earnings statement can be obtained by accessing the Employee Earnings & Leave application (see link to left).

When is payday?

  • See the Payday Schedule section below.

How do I go about receiving my paycheck?

  • Effective December 10, 2012 all pay checks are mailed to the employee’s address of record and effective January 10, 2013 direct deposit of your pay check is required.    
  • Make sure to maintain your current address with the Payroll and Human Resources Offices.

How do I get Direct Deposit?

  • Direct deposit is required!  Electronic Funds Transfer (EFT) forms can be obtained at the Payroll Office (CSC203) or online (see Forms section below). Once the form has been submitted to the Payroll Office you will receive your next payment as a check which is mailed to your address of record listed on the EFT form and any following payments will be direct deposit.

How do I complete a W-4?

  • The W-4 has a very complete worksheet attached; our office will assist in completing the form, but will not advise.
  • The W-4 is available outside the Payroll Office (CSC203).  You may also view the W-4 online.

How do I get copies of W-2s and earnings statements?

  • A copy of your W-2 may be obtained from the payroll office, a copy will be accepted by the IRS.
  • Earnings Statements can be obtained on-line by accessing the Employee Earnings History.

Why did my check get mailed?

  • Effective December 10, 2012 payday, all employee paychecks will be mailed the day prior to the pay date.  Pay checks will no longer be picked up at the Payroll Office.

Why is there no federal withholding taken from my checks?

  • Check to see if you have completed a W-4, if you have it may need to be revised especially if you are a part-time employee and being paid on a monthly schedule.

Why is there no social security deducted?

  • Student employees are exempt from this deduction.
  • Note: student wages are also exempt from filing for unemployment.

The most common paycheck deductions are as follows:

  • Federal Withholding & Additional Federal Withholding Income tax withheld from completed W-4 form.
  • OASI - "Old Age Survivors Insurance" or Social Security
  • Medicare - Was combined with Social Security until 1992.
  • Medical Aid & Supplemental Pension Labor & Industries based upon the hours worked
  • TIAA/CREF, WSTRS I, II & III and PERS I,II & III Retirement plans
  • Group Life Deduction Life Insurance
  • LTD Deduction Long-term disability insurance
  • Medical Insurance Premiums Insurance plans
  • Various Supplemental insurance plans and others

All employees are paid semi-monthly: 

  • 10th (for 16th thru last day of preceding month)
  • 25th (for 1st thru 15th of current month)

All employees must have current paperwork completed with the Human Resource Department.

 

Pay Dates 2015:

  • Friday, January 09
  • Monday, January 26
  • Tuesday, February 10
  • Wednesday, February 25
  • Tuesday, March 10
  • Wednesday, March 25
  • Friday, April 10
  • Friday, April 24
  • Monday, May 11
  • Friday, May 22
  • Wednesday, June 10
  • Thursday, June 25
  • Friday, July 10
  • Friday, July 24
  • Monday, August 10
  • Tuesday, August 25
  • Thursday, September 10
  • Friday, September 25
  • Friday, October 09
  • Monday, October 26
  • Tuesday, November 10
  • Wednesday, November 25
  • Thursday, December 10
  • Thursday, December 24

PAY PERIODS

  • 1st  -15th of the month paid on the 25th of that month
  • 16th - last day of month paid on the 10th of the following month

Example

  • April 25th payday for April 1st -15th pay period
  • December 10th payday for November 16th -30th pay period

 

Adjunct Faculty Pay Dates 2015

  • Winter Quarter

    • Monday, January 26
    • Tuesday, February 10
    • Wednesday, February 25
    • Tuesday, March 10
    • Wednesday, March 25
  • Spring Quarter 

    • Friday, April 24
    • Monday, May 11
    • Friday, May 22
    • Wednesday, June 10
    • Thursday, June 25
  • Summer Quarter ( 6 Wk Session)

    • Friday, July 24
    • Monday, August 10
    • Tuesday, August 25
  • Summer Quarter ( 8 Wk Session)

    • Friday, July 24
    • Monday, August 10
    • Tuesday, August 25
    • Thursday, September 10
  • Fall Quarter

    • Friday, October 09
    • Monday, October 26
    • Tuesday, November 10
    • Wednesday, November 25
    • Thursday, December 10
    • Thursday, December 24

PAY PERIODS

  • 1st -15th of the month paid on the 25th of that month
  • 16th - last day of month paid on the 10th of the following month

Example

  • April 25th payday for April 1st - 15th pay period
  • December 10th payday for November 16th - 30th pay period

The Payroll Office will process salary/benefit transfers up to one month after the quarter has ended. For example, if salary/benefits are charged incorrectly for the Fall Quarter, a written request must be made to the Payroll Office no later than the final business day in January to move the charges. The Payroll Office requires the following information to process a salary/benefit transfer:

  • Employee name
  • Specific time period of earnings to transfer (Example: Transfer salary/benefits from July 1, 2005 through September 30, 2005)
  • Account Codes (Example: Transfer salary/benefits from 101-011-1888 to 145-111-1J99)

Also, please review the Salary and Wage Expenditure reports that you receive each month from the Accounting Office. Early detection of errors make the transfer process easier.