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Apply for Financial Aid

How to Apply for Financial Aid:

STEP 1:  Apply for admission to Olympic College (new students only).

STEP 2:  If you have not already done so, create your FSA ID.  This is a user-created username and password used to electronically access your personal information on Federal Student Aid websites.

STEP 3:  Complete your FAFSA.  Be sure to use school code 003784 for Olympic College!  For a helpful tutorial visit: "7 Easy Steps to the FAFSA."

STEP 4:  Once Olympic College receives your FAFSA information, visit your Financial Aid Portal and complete your Data Sheet and any other requested documents*.  

*Incomplete or unreadable documents will cause delay in processing your application.

APRIL 15, 2016 is the financial aid priority processing date for the 2016-2017 academic year.  

  • All files completed by or before the priority date will be given maximum consideration for 2016-2017 financial aid eligibility.  
  • Files are considered complete when all required documentation has been received.  
  • Completed files are typically awarded in order of completion date on a first-come, first-served basis, within 3 to 6 weeks (up to 8 weeks during the months of May thru September when volumes are heavy). 

When the Financial Aid Office receives your FAFSA application and all required documentation, the file is considered complete and is placed in line for review/awarding in the date-order that the file was complete.  During the review process, more documentation may be requested from you in order to clarify any discrepancies or inaccurate information.  Your file will not be processed or awarded until this additional information is submitted and reviewed.  

Please be sure to check your Financial Aid Portal on a weekly basis for document requests or comments from the reviewer until you have been awarded.  Even after you are awarded, it is recommended that you continue to check your portal periodically during the quarter (and after grades are posted) so that you are aware of any changes to your award package.  

Typically 30% of all FAFSA applications are randomly selected for verification by the Department of Education; financial aid administators may also select an application for verification in order to clarify discrepancies within the application.  During the verification process, the school is required by the Department of Education to verify specific information, and any discrepancies must be resolved before an award package will be offered for the student.  Students who have been selected for verification must submit a completed verification worksheet and other documents requested by the school.

If, during the verification process, it is determined that a correction to the FAFSA needs to be made, a financial aid administrator will correct the data.  You will be notified on your Financial Aid Portal and by the Department of Education that a correction is pending.  Please do not make any changes to your FAFSA once verification has been submitted and corrections are made.  

All students who received untaxed military benefits during the past year are required to turn in a Leave and Earning Statement (LES) from December of the prior year, or when separation from the armed forces occurred.  Students may also satisfy this requirement by completing and submitting the Untaxed Military Benefits Worksheet for 2016-2017.

NOTE: Students should ONLY submit verification documents if they are selected for verification!

It can take 3 to 6 weeks to process your application (up to 8 weeks during May thru September when volumes are heavy).  The clock begins ticking when your application is considered complete (see FILE REVIEW PROCESS above).  The length of processing time depends on the amount of applications we have on hand at the time your file is complete.  Applications that are selected for verification require additional steps and therefore will take additional time to process.  Check your Financial Aid Portal frequently (even after you have been awarded) and follow up promptly with any additional information our office requires from you in order to expedite the awarding process.  

All financial aid refunds/disbursements are issued through Higher One.  After applying for financial aid, students will receive a bright green Higher One envelope in the mail.  This envelope contains important information regarding the different methods of receiving your financial aid refund.  Students are required to visit http://www.olympicadvantagecard.com/ in order to select their refund preference.  

Financial aid is issued to the school on the first day of each quarter*. These funds are applied to your tuition and fees first. Any remaining amount after tuition and fees have been paid will be refunded to you through Higher One using the refund option you selected.

For more information regarding Higher One, please click here. 

*If you are a new student and have requested a loan, your loan funds will not be disbursed until 30 days into the quarter.  

Financial aid is awarded to each student based on full-time enrollment (12+ credits).  If your financial aid has been awarded and you register for LESS THAN 12 CREDITS, you must complete a Change of Enrollment form and submit it to the Financial Aid Office.  Your financial aid disbursement and subsequent refunds may be delayed if you do not notify the office of your enrollment change.  

IMPORTANT:  If you are currently following AN APPROVED EDUCATION PLAN as part of an extention of aid beyond program limits then must must register for ONLY those classes that are approved within your education plan, even if this means you are not enrolled full-time.  If you register for classes that are NOT approved on your education plan, your financial aid award may be reduced or rescinded altogether. 

Enrollment Status: # of Credits Required:
   Full-Time    12+ Credits
   3/4 Time

   9 - 11 Credits

   1/2 Time    6 - 8 Credits
   less-Than 1/2 Time      1 - 5 Credits