Office of Student Financial Aid
Providing Dollars for OC Students
State Financial Aid for DREAMERS
On February 26th, 2014 Governor Inslee signed the Real Hope Act into law. The law allows undocumented non-citizens, who are unable to complete a FAFSA, eligible to apply for State Financial Aid through the WASFA application. If determined as eligible, undocumented students will be able to qualify for in-state tuition rates, as well as the Washington State Need Grant. Awards are limited, and based on the availability of funds; students are encouraged to apply for the WASFA at the website: www.readysetgrad.org/WASFA
Eligibility requirements include:
- Have graduated from a Washington high school or obtained a GED®
- Have lived in Washington for three years prior to, and continuously since, earning the high school diploma or equivalent.
- Sign an affidavit (written promise) to file an application to become a permanent resident of the United States when eligible to apply*.
- Must meet Washington State Need Grant Program requirements
*Students granted deferred action for childhood arrival (DACA) must also complete and sign the affidavit.
To ensure you are applying on time, and you are meeting all eligibility requirements, please visit the ReadySetGrad website regularly.
Please also follow the steps:
Click on this link to view the status of your financial aid
*** FINANCIAL AID PORTAL ***
*See special closure below*
Financial Aid Office
Humanities & Student Services Bldg.
ph: 360.475.7160 or
1.800.259.6718, Ext. 7160
Hours: Mon -Thurs. 9 am - 4:30 pm
Fri. Closed for processing
Steps to Apply for State Financial Aid:
STEP 1: Complete OC Admissions Application (new students only)
STEP 2: Complete WASFA
STEP 3: Complete the HB1079 residency affidavit
STEP 4: Complete State Data Sheet and other required documents (if requested). Students may retrieve the State Data Sheet and other documents from the financial aid portal.
*Incomplete or unreadable documents will cause delay to completing your application*
DEADLINE FOR THE 2014-2015 ACADEMIC YEAR & AWARDING POLICY
(SUMMER 2014 THROUGH SPRING 2015)
APRIL 15, 2014 is the financial aid PRIORITY PROCESSING DATE for the 2014-2015 academic year. All files completed by or before the priority date will be given maximum consideration for 2014-2015 financial aid eligibility. Files are considered complete when all required documentation has been received. Completed files are typically awarded in order of completion date on a first-come, first-served basis.
You may apply AFTER the priority date. However, the Financial Aid Office cannot guarantee that you will be awarded before you register and/or before the summer quarter begins. Awards issued to students who applied after the priority processing deadline are subject to the availability of state funds.
FINANCIAL AID PORTAL
Once you have completed your WASFA application, you must download required documents from the financial aid portal. It is recommended you monitor the progress of your application WEEKLY, including AFTER being awarded. Click on the financial aid portal link in the upper right hand corner of this page to link to the portal.
FILE REVIEW PROCESS
When the financial aid office receives your WAFSA application and all required documentation, the file is considered complete, and is scheduled for review/award in the date order that the file was complete. During the review process, more documentation may be requested from you to clarify data if there are any noted inconsistencies or inaccurate information. Your file will not be processed or awarded until the additional information requested is submitted and reviewed.
Please check your financial aid portal weekly for additional document requests or comments from the reviewer, until you have been awarded. After you are awarded we recommend that you continue to check the financial aid portal periodically during the quarter (and after grades are released) so that you will be aware of any changes to your award package.
It may take 3 to 6 weeks to process your application. The clock begins ticking when your application is considered complete (see FILE REVIEW PROCESS above). The length of processing time depends on our application volume at the time you apply. Applications that are selected for verification require additional steps and therefore additional time to process. Check the financial aid portal frequently (even after you have been awarded), and follow up promptly with any additional information our office requires from you.
RECEIVING FINANCIAL AID DISBURSEMENTS
All financial aid refunds/disbursements are now issued by Higher One. Students will receive an Olympic Advantage card in the mail (make sure your address is correct in both the Financial Aid Office and Registration Office). Once you receive the card, you MUST activate your card AND choose how you want to receive your financial aid disbursement refund. Look for the BRIGHT GREEN envelope in your mail. When you receive it simply follow the steps included with your card online at: www.olympicadvantagecard.com. Financial aid (grant aid) is issued to the school the first day of each quarter. Student loans are issued after 30 days into the quarter. Funds are applied to your tuition and fees first. Any amount in excess of tuition and fees will be issued to you according to the choice you made when you activated your Higher One account. More information about Higher One Olympic Advantage card: Click here for more information
NOTE!!! READ YOUR AWARD LETTER Financial aid is awarded based on full-time enrollment (12+ credits). If your financial aid has been awarded and you register for LESS THAN 12 CREDITS, you must complete a Change of Enrollment form and submit it to our office. Financial aid (disbursement) refunds may be delayed if you do not notify the office of your enrollment change. Go to the current year Forms page to download the Change of Enrollment form and submit it to the Financial Aid Office.
NOTE!!! If you are currently FOLLOWING AN APPROVED EDUCATION PLAN as part of an extension of aid beyond program limits then you MUST register for ONLY those classes as approved within your education plan, even if this means you are not enrolled full-time. If you register for classes that are NOT approved on your education plan, your financial aid award may be reduced or rescinded altogether.
REGULAR OFFICE HOURS
MONDAY - THURSDAY: 9 AM - 4:30 PM
FRIDAY: Closed for processing
THURSDAY, JUNE 19 through FRIDAY JUNE 27, 2014
There will be call center coverage during the closure; you can mail, fax, or use the drop-box in the HSS building for your application materials. Monitor the financial aid portal for updates.
Our goal is to help you achieve your educational pursuits by working diligently to support your access to financial resources.
Ms. Heidi Townsend
Director of Student Financial Services
1600 Chester Avenue
Bremerton, WA 98337
Ms. Kelly Forsberg
Assistant Director of Financial Aid
1600 Chester Avenue
Bremerton, WA 98337
If you have any questions, please contact the Financial Aid Office: 360-475-7160
Last reviewed: September 5, 2014 KF