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Benefits Manager

Jacquie Curry
Human Resource Consultant
P:  (360) 475-7307
F:  (360) 475-7302
jcurry@olympic.edu


Summary of Benefits



Medical & Dental Insurance

 

Life Insurance

 

Long Term Disability Insurance

 

Retirement

 

Leave

 

Holidays

 






 

MEDICAL & DENTAL INSURANCE

 

 

Several options for medical insurance are available for eligible employees:


Rates for each Plan



Dental plans include:

 



For more information visit the website of the Health Care Authority, 
http://www.hca.wa.gov/pebb/Pages/index.aspx.



Eligibility     Full-time Administrative, Classified, Faculty; their lawful spouse or same-sex domestic partner and dependent children.
Effective Dates of Coverage     The first of the month following employment, unless you start work on the first of the month. Stays in effect until the last day of the month in which employment ends.
Medical & Dental Plan Costs         Olympic College covers the basic premium for all plans. Monthly payments to employees range depending on plan.
Vision     Provided under Medical Plan of choice.
Waiving Medical Coverage     If you are already covered by another medical insurance, you may choose to waive coverage through Olympic College. However, you will still be covered under the Dental plan, which is of no cost to you.
Insurance forms must be completed within the first 30 days of employment . If you wait beyond the first 30 days, your medical/dental insurance will default to Uniform Medical and Uniform Dental, and dependents may not be covered. You will then have to wait until Open Enrollment (every November) to change insurance coverage or add dependents
Please notify Human Resource Services regarding any changes (e.g. dependents, marriage, divorce, births, etc.) within 30 days of each event in order to maintain proper coverage.

 

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LIFE INSURANCE

 

Eligibility Full-time Administrative, Classified, Faculty; their lawful spouse or same-sex domestic partner and dependent children under 24 years old..
Effective Dates of Coverage Part A - The first of the month following employment, unless you start work on the first of the month
Part B, C, D, E - Within 60 days of employment, otherwise approval is required. If after the first 60 days, the first of the month following required approval.
Part A Basic Life Insurance of $25,000 and Accidental Death & Dismemberment (AD&D) for $5,000 provided by Olympic College.
Part B, C, D     Additional life insurance coverage for employee, spouse or same-sex domestic partner and children paid for by employee. Optional.
Part E Additional AD&D insurance for employee, spouse or same-sex domestic partner and children paid for by employee. Optional.
The life insurance form must be completed within the first 60 days of employment.
If you wait beyond 60 days of employment , additional coverage is subject to approval. This form must be completed even if you choose not to request additional coverage.


 


 

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LONG TERM DISABILITY INSURANCE

 

Basic Plan Provides a benefit of 60% of the first $400 of predisability earnings, reduced by any deductible income. There is a 90 day waiting period or after sick leave is extinguished - whichever is longest. All eligible employees are covered under the state-paid Basic plan.
Optional Plan Allows most eligible employees for the Basic LTD plan to apply for additional benefits. When combined with Basic benefits, the Optional Plan will pay 60% of the first $10,000 of your predisability earnings, reduced by any deductible income. Can choose one of the following waiting day periods: 30, 60, 90, 120, 180, 240, 300, or 360 days.
If you elect for optional coverage, the disability insurance form must be completed within the first 30 days of eligibility (employment). If you wait beyond 30 days, Optional coverage is subject to approval. This form must be completed even if you chose not to take additional coverage.

 


 

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RETIREMENT

 


PERS, (Public Employees Retirement System), is the retirement plan for all full-time classified staff and part time hourly employees who qualify. For more information check the Department of Retirement System's web site at www.drs.wa.gov

Employee Share Employer Share
Plan I 6.00% currently: 6.13% of gross salary (subject to change)
Plan II currently: 4.59% of gross salary
(as of July 1, 2011)
currently: 6.13% of gross salary (subject to change)
Plan III Defined Benefit (DB) Component: N/A
Defined Contribution (DC) Component: Six rate options from 5% to 15% of salary
DB: currently: 6.13% of gross salary (subject to change)
DC: N/A
 

 


TIAA-CREF is the retirement plan for Administrative employees and Faculty (full time and adjunct). (Classified staff may use TIAA-CREF as a supplemental retirement.)

For more information check out their web site at www.tiaa-cref.org.

Employee Share Employer Share
Age 34 and under: 5% of gross salary 5% of gross salary
Age 35-49: 7.5% of gross salary 7.5% of gross salary
Age 50 and over: 10% of gross salary 10% of gross salary


 

Full-time faculty who are already on Teachers' Retirement System (TRS)
may continue TRS.

 


 

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VACATION, SICK & OTHER LEAVE

 

Certain rules apply when requesting any leave (paid or unpaid). You should
discuss any plans for leave with your supervisor. He or she can also instruct you
in the proper forms to complete so that your paycheck and leave balances are
accurate.

 

Administrators/Exempt

Type Accrual rate
Vacation 16 hours per month

Sick

8 hours per month

Personal Holiday

1 day per calendar year

Classified
All leave is based on your percentage of full-time. If you work 100%, you accrue 8 hours. If you work 80%, you would accrue 6.40 hours per month. Formula: 8 x % = accrual time 

Type Accrual Rate
Vacation Per the Classified Bargaining Agreement:
Begins at 8 hours per month, increasing with each year to a maximum of 14.67 hours per month at 15 years of service. If employed less than 100%, accruals are based on percentage working.
Employee must work six months before using vacation leave.
Sick 8 hours per month
If employed less than 100%, accruals are based on percentage working.
Personal Holiday 1 day per calendar year,  Employee must work four months before using.
If employed less than 100%, accruals are based on percentage working.
Personal Leave Day Per the Classified Bargaining Agreement:1 day per contract year, (July 1-June 30). Employee must work four months before using.  If employed less than 100%, accruals are based on percentage working.

Faculty

Type Accrual rate
Sick 8 hours per month
Personal Holiday 3 days per academic year

Adjunct Faculty

Type     Accrual Rate
Sick A percentage based on number of hours teaching per quarter.



 

Miscellaneous Leave



 

Administrative and Emergency Leave:  The president or designee may approve leave with pay for an employee for illness, hospitalization, or death of a member of the employee immediate family or for an emergency. 
Bereavement Leave:

Up to three (3) days of paid bereavement leave will be granted for the death of any family member or household member that requires the employee's absence from work. Individuals considered to be family/household members are: mother, father, sister, brother, mother-in-law, father-in-law, domestic partner's mother and father, husband, wife, domestic parent, grandparent, grandchild, son, daughter, stepchild, a child in the custody of and residing in the home of an employee.

Vacation or Sick leave may be used for individuals not covered by Bereavement leave; unless otherwise specified we default to vacation. 

View a spreadsheet of who is covered by bereavement leave.

Sabbatical Leave: Sabbatical leave may be approved for one, two or three quarters, consecutively or non-consecutively, after the end of a six-year period of full-time contractual service as an academic employee of Olympic College.
Special Leave: The president may approve leave with salary not heretofore defined for an administrator.
Leave of Absence: The board of trustees may grant an employee leave without salary.
Court Leave: Any full time employee is granted leave with salary for jury service or other required appearance in a court of law.  Certifications of attendance are required to be submitted with time sheet or leave slip.  
Shared Leave: Employees may donate accrued leave to fellow employees under certain conditions. In the event of an extraordinary or severe illness or impairment, you may be eligible for shared leave. Contact Human Resource Services for more information.
Military Leave: Military training leave with pay is permitted for a maximum of 20 work days in any one year. If entering active duty military service, U.S. Peace Corps, or U.S. Public Health Service, you are entitled to a leave of absence without pay. You can request reinstatement to your position, or one of similar classification and salary within 90 days after release from active duty.
Leave without Pay: Leave without pay may be granted for prolonged illness, maternity causes, educational pursuit, or other valid reasons. Though the employee retains his or her relative job status, no pay or other compensation is received during leave without pay. Leave without pay hours will also affect your seniority date. See negotiated agreements for specific rules.

 



 

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HOLIDAYS


When a holiday is on Sunday, it is observed on the following Monday. 
When a holiday is on Saturday, it is observed on the preceding Friday.


There are ten paid holidays per year:

  • New Year's Day (January 1)
  • Martin Luther King Jr.'s Birthday (third Monday in January)
  • President's Day (third Monday in February)
  • Memorial Day (last Monday in May)
  • Independence Day (July 4)
  • Labor Day (first Monday in September)
  • Veteran's Day (November 11)
  • Thanksgiving Day (fourth Thursday in November)
  • The day immediately following Thanksgiving Day
  • Christmas Day (December 25)