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Archived Ideas, Comments and Responses:

Submitted Ideas, Comments and Responses:

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Suggestion:
I have an idea for what to do with the wall in the Sci-Tech building lobby where that inert piece of “Engineering Art” now resides.

Please see the attached photos. This is a display set in a similar wall in the Bellevue Swedish Medical Center. It’s basically just an array of flat-screen monitors, with a sheet of Plexiglas over them to protect them. On the screens is a quiet, beautiful nature scene in video, no audio, with trees waving in the breeze, water rippling as it flows by, and birds flying in and out and doing what birds do. It’s attractive, pleasant and calming, and doesn’t distract or annoy anyone.

If we put a similar array of monitors in that wall in the Sci-Tech lobby, you could display nature scenes, artwork, live feeds from thoughtfully-placed cameras, anything you want, really, though you’d want to avoid anything too busy or distracting. It would not only be a far more interesting and visually appealing display than we have there now, it could be a dynamic and useful informational tool. At the beginning of the quarter it could display campus maps and class-locating information. During emergency drills it could show evacuation routes and assembly points.

I don’t want to step on any toes or enter too far into any department’s dominion, but I imagine a project in which each academic department takes charge of the display for a month, working with the Media Dept. to create something attractive and pertinent to their discipline. The Art Dept. might create a slide show of paintings, Astronomy might present Hubble Telescope photos… etc. The only limitation would be the imaginations of the departments and all their students; and if those imaginations prove to be limited, at least the disaster would only last for a month. And not make thumping noises.

Response:
Thank you for the suggestion regarding what to do with the wall in the Sci-Tech building. Unfortunately, the art piece has not worked properly and the artist has been unable to fix it. It is currently not functioning. The ideas presented in the suggestion are good ones, but would require funding, someone willing to liaise and contact the various instructional departments and Media as well as coordinate the effort. Once it is determined if the current art piece is to be removed, this idea could be considered if funding is available. It might also be something to be considered by the group that will be established for the new CIC building. There is a group of faculty and staff putting together an Arts & Communications Council. This idea could be passed along to them to see if there is interest.

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Suggestion:
I would like to suggest that we change the default on documents to enable editing and printing. This doesn’t change the level of security, but would save clicks, time, and possibly several cases of carpel tunnel. Thank you.

Response:
When we switched to Microsoft Office 2010, part of the package was enhanced security. One item in the security package is to open all files in “protected view”. This mitigates some threats. Many of our users have found this feature bothersome. In response IT is working on a solution that will change this default setting for both office and instruction computers. When IT has worked out the details an e-mail will be sent out to ALL shortly before the change is made.

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Suggestion:
With allergy season upon us, could there please be a reminder sent out that strong perfumes and colognes can be hard on people with asthma and sensitivities to scents. Thank you!

Response:

Making Sense of Scent Issues at Work

February 11, 2010 at 9:03 pm by: South Dakota Employment Law Letter

It seems that the number of people with allergies or sensitivities to various scents and smells has grown substantially. Some of those allergies can be severe, causing severe respiratory difficulties and other serious health issues. Questions continue to arise about the often competing rights of allergic employees and coworkers who wish to be able to eat what they want and use whatever hygiene and personal products they choose.

Olympic College has an obligation under all provincial health and safety codes to provide a safe workplace, and fragrances (scents) are increasingly being considered a health and safety issue.

Fragrance sensitivity — an allergic reaction or irritation to chemicals in certain products — is very real and, depending on the severity, can become problematic in the workplace.

Under the Americans with Disabilities Act (ADA), an employee may be considered disabled if a workplace odor or substance causes asthma or an allergy to become severe. The ADA is the federal law that gives civil rights protections to individuals with disabilities. In light of the ADA protections, courts are taking issues related to odor sensitivity very seriously.

While the College is not instituting a policy at this time, we must request the cooperation of others in refraining from wearing fragrances in order to protect employees who have severe allergies or extreme sensitivity to perfumes or other fragrances. Fragrance refers to a scent that is perceptible by others. It includes but is not limited to products such as perfume, cologne, aftershave products, hair care products, soaps, lotions, powders, deodorants.

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Suggestion:
We should install a pair of sand volleyball courts at one end or the other of the new open field. This would provide another healthy outdoor activity alternative for our students/staff/faculty. Already we are seeing this field for a lot of sunning, Frisbee, football, and even some of our athletic teams are using it for light workouts (baseball and softball).

Many other campus locations have such courts, and most are used pretty continually. Even in the colder months, the benefits of working out on sandy surfaces can be a huge benefit to fitness, without the impact risks associated with harder surfaces.

This could be a self-help type project that I’m sure many on campus would pitch in to work with, thereby defraying some of the costs associated with creating a two sand court recreation site that would be spectacular.

Response:
Thank you for your creative suggestion. We are currently in the process of developing a design for the area formerly occupied by the old humanities building. The design will consider many factors including aesthetics, safety, initial and maintenance costs, a variety of proposed uses, and access to utilities that currently underlie the grassy field. We will add sand volleyball courts to the list of possibilities that the design team is considering.

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Suggestion:
I enjoy the interactive maps of the campuses. It would also be nice to have a printed map of the OC Campuses so we could give them to our students. Not all students have a smart phone, so the printed map would be beneficial when giving directions.

Response:
Great minds think alike! We are in the process of updating the interactive map. The update will include additional features such as neighboring bus routes and emergency evacuation routes. Visitors to the map will be able to see the specific information they request. This information will be available at both the campus-wide level, and for each floor of each building. We are also updating the print-ability of the map. When complete, the upgrades will allow us to print a generic map, or a map tailored to the needs of a specific individual (e.g., an individual who wants to know the safest routes on campus at night, and where food is available).

Look for these upgrades in the near future. In the meanwhile, you might want to check out the many functions that are already available on the interactive map. Since many of our students carry smart devices, you might want to direct them to the map, which will allow them to carry the map with them. The following link will take you directly to the map:http://apps.olympic.edu/CampusMap/
The following link will take you to the Printable Campus Maps:
http://www.olympic.edu/Students/WFDBS/WFD/PrintableCampusMap.htm

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Suggestion:
Electronic bulletin boards located prominently, such as outside the BSC or at each end of the campus, that carry information such as BSC events, transfer fairs, sporting events, advising workshops, gallery openings, application deadlines.
Currently many events are poorly attended and important opportunities missed because people do not know they exist. Events are hidden in the paper blizzards that are bulletin boards.

Response:
We very much agree that electronic bulletin boards (and/or digital display monitors) located in prominent areas outside and inside Olympic College buildings would be an excellent way to communicate information about special programs, events and important upcoming deadlines, as well as emergency notifications such as campus closures due to inclement weather. ASOC representatives have been working together with staff on a proposal to design, purchase and implement an integrated digital display system that will include all three campuses. We are hopeful that we are on target to purchase and install the system by the beginning of fall quarter, 2012.

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Suggestion:
OC should implement mandatory end of quarter assessments of Instructors by students.

Response:
In response to the suggestion of implementing mandatory end-of-quarter assessments of instructors by students is that faculty assessment is governed by the Collective Bargaining Agreement and would thus need to be negotiated. Information regarding the faculty assessment process can be found in the following sections of the Collective Bargaining Agreement, Appendix D – Academic Employee Assessment Procedures pg. 51-55 and Appendix C – Section 4.3 pg. 46 for probationary faculty. Briefly, tenured faculty undergo a review process every five years as outlined in the CBA. All probationary faculty are mandated to have student evaluations for each course taught quarterly up through the 9th quarter of the tenure process. Adjunct faculty are evaluated through the student assessment process in this manner:

Quarters 1 – 3 – Student assessments are completed for each class taught.
Quarters 4-6 - Student assessments are completed for each class taught.
Quarters 7-9 – Student assessments will be completed for each class taught during one quarter of the adjunct/full-time temporary faculty’s choice.

To view the Collective Bargaining Agreement in its entirety, click on the link below.
faccba.pdf

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Suggestion:
It has become very difficult to be a resource to students when it is unclear who is doing which job currently at OC. I’m not sure who is in charge of the career center, who is taking over Tech Prep and/or where to send students who want information about Worker Retraining (this is just a few examples of the confusion this past week). We need to have a new Org chart that is easily accessible to all. Random emails sent out to “all” about staff changes are too difficult to follow.

Response:
We are exploring combining the Campus Directory and the OC org chart together so that you would be able to browse, search and learn about the functional areas. In the meantime, you can discover all of the people in a functional area by selecting the Department/Division dropdown box on the Campus Directory.

The Campus Directory is available here: http://apps.olympic.edu/onlinedirectory/Default.aspx.
The OC org chart is available here: http://www.olympic.edu/StaffFaculty/HumanResources/staffpage.htm.

While these are helpful tools that can tell you who works at the College, what title they hold, and how they fit into the organizational structure, it will not necessarily tell you what they DO. Your examples point out that staff functions are not always clear from their titles. Getting a functional understanding of responsibilities can only come from experience built of interaction with your fellow employees – we encourage you to call and ask.

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Suggestion:
Would it be beneficial for the Cafeteria to include an order and pay online system? Personally, I think it would be great for the grill area. The one thing that deters me from eating at the Cafeteria is the time it takes to wait for the food to be ready and the long lines to pay. If there was a mechanism in place that would allow me to order and pay online, then pick-up the food when it is ready I would be more inclined to frequent the cafeteria.
On a side note – fresh eggs from the shell tastes better than the eggs from a carton. Please have this as an option for scrambled eggs, not just for fried. Thank you.

Response:
Some years ago, we (Olympic College) explored the idea of a student I.D. card attached to a financial account which could be used to charge not only food, but books, library services, etc. Kind of like the systems used at the big 4 year institutions. It was deemed extremely expensive, with little or no return on investment, and the idea was dropped. In the modern world, on-line ordering and payment would be highly desirable. The infrastructure investment is the only obstacle. As for fresh eggs, we not only have fresh eggs but they’re from CAGE FREE chickens.
There are breakfast burritos made from pasteurized liquid eggs (from a carton), but the customer only has to ask for the items to be made with fresh shell eggs, and it shall be done.

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Suggestion:
I have been taking a class at 5 pm Tues & Thurs in the PE building. Every night that I have gone there for the month of January the outside doors to the building have been propped wide open. Apparently there is a heating issue that has not been resolved. My idea is to fix whatever is wrong and stop wasting a fortune trying to heat the outdoors.

Response:
Thank you for bringing this to our attention. It turns out that this is not a mechanical problem, it is a user issue. The Heating system in the PE building works properly, but the people using the building habitually prop the door open because they like the fresh air, regardless of the weather. When you arrive in the evenings, if you find the doors open and no one objects, we suggest that you close them. Alternately, the heat can be turned down to prevent wasting the energy.
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Suggestion: 
    My OC Idea is to have an Oasis Machine where students can print out their schedules located in or near the Bookstore. Because, students need a print-out of their class schedule to assist them in locating the correct textbooks for their classes, It would be great if they could do this at the Bookstore.
Often we send students to find a machine to print out their schedules. Because of information privacy laws, we should not be accessing this for them. Students, especially new ones, often do not understand the amount of information on their schedules, like room #’s, class #’s, professor name, etc.

Response:
    
Thank you for this very interesting suggestion.  We’ve looked at the space and spoken with bookstore personnel as well as student leaders and BSC staff. It seems that we may be able to locate one of more computers and printers just outside the bookstore or near the OC 411 kiosk (formerly known as the Ranger Station) in the BSC. Funding would need to be secured through the student technology fee committee and the technological requirements vetted through IT. We will continue to work on these aspects and update you here as soon as we have more information.
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Suggestion:
I just found out that the Multicultural Center is hiring a keynote speaker and is paying him $18,000 for an hour and a half of work! EIGHTEEN THOUSAND DOLLARS? In addition, Olympic College is also paying for his travel, lodging, meals and is under obligation to purchase books for every member of the audience. For comparison purposes, I did some checking and found out that the Opening Days keynote speaker, who was on campus for nearly an entire day, was paid only $3,500!
The questions that I have are this: Who determined that this was an appropriate use of our limited funds? Is this state money?
I appreciate the need to increase diversity awareness, but I’d like to encourage the Diversity Advisory Council and the Multicultural Center to remember that true diversity encompasses many facets of the human race, including those who suffer from poor economic circumstances. In our current economic situation I think spending this exorbitant amount on a keynote speaker is irresponsible and a slap in the face to those who may be facing layoffs or payroll cutbacks. There are many OC employees who earn only a little bit more than $18,000 in an entire year. So please take everyone’s feelings into consideration when you are planning events like this that are supposed to be focused on embracing the diversity of our population.

Response:
In response to the inquiry regarding the funds for the Dr. Michael Eric Dyson forum, his remittance will be paid from student collected Services and Activities fees, not from institutional operating dollars. S&A fees, per RCW 28B.15.045 and confirmed by the legislature, “are paid by students for the express purpose of funding student services and activities.” These funds are student funds allocated for the purpose they are being used. The funds could not be used to fund non-student activity related OC positions.
The Multicultural and Student Programs Department is committed to sponsoring an array of educational, cultural, and social programs and activities that support learning at Olympic College and in the community. The department has a longstanding record of sponsoring a variety of programs to meet that end. Although the many musical events, fun food festivals, and smaller cultural celebrations have highlighted student activity programming here at Olympic College, students and department staff decided to begin sponsoring periodic large scale forums that provide for a national perspective on societal issues. After an extensive review of available speakers that could provide a comprehensive view of many issues in society, the selection of Dr. Michael Eric Dyson was made for an appearance at Olympic College. Dr. Dyson, an American Book Award recipient, is one of the nation’s most influential and renowned public intellectuals. The suggestion that the sponsors and to a greater extent Dr. Dyson is not aware of the many facets included in diversity is not valid. Speaking on behalf of issues that pertain to citizens on the lower socioeconomic strata is a staple of Dyson’s lecture. Furthermore, the speaker fee negotiated for Dr. Dyson’s appearance is far less than fees charged by other academic intellectuals who speak to these issues.
As a totally student funded and sponsored event, Dr. Dyson’s appearance will serve as a valuable learning forum for the college and community. His Olympic College specific lecture “Politics, Diversity, and the Disenfranchised in America” will explore the social environment in a presidential election year as it impacts a variety of American citizens. The student allocated budget that will pay the $18,000 fee is again targeted for the specific purpose to fund educational, cultural, social and recreational student activities and events. Dr. Dyson’s lecture will cover three (3) of the intended purposes.
(Please note there is not a provision in the contract to “purchase books for everyone in the audience.”)
It would seem the opportunity to enhance the learning environment at Olympic College and explore issues of diversity, inclusion, poverty, politics, and oppression would be welcomed. Institutional expenditures are contracted daily that do not have the degree of scrutiny this program has had and do not have the educational value this program will have. Hopefully the topics, one’s personal ideology, or the speaker’s background is not fueling an undercurrent to this concern.
On behalf of the Multicultural and Student Programs Department (The DAC is not a sponsor) we appreciate the opportunity to respond to this concern and hope you will attend.

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Suggestion: 
It seems that more folks are not following the smoking shack rules (mostly students) are this something that is still enforced?  I gently remind them about smoking shacks and most of the time they don’t realize we have a smoking section and move.  Sometimes I don’t feel comfortable telling them about the smoking shack but feel like a “tattle tale” when I call Security.  Should we be reporting this?  Also I have noticed a lot of people (staff /faculty & students) like to smoke right by the flag poles or in that parking lot by the cross walk.  Lots of cigarette butts!!  Is it possible to put an ashtray over there so at least the butts aren’t making a mess?  No one wants to walk “all the way” to that smoke shack past the parking lot – can we put one closer?
I understand this is a lot of questions about smoking and as a person that used to smoke on this campus it was a lot cleaner when there were ash trays around for the butts.  Mostly just curious 

Response:
We have looked at this issue periodically and have not found one simple response.  As enrollment has grown, so has the problem.  Smokers are having more difficulty fitting into the limited smoking areas, those sensitive to smoke are having to deal with more smoke on campus, and our grounds crew has more clean-up.

In an effort to relieve the squeeze, we have enlarged one smoking shelter on the Bremerton campus, and increased the number of shelters on the Shelton campus from one to two.  Adding more shelters would mean putting them in the center of our campuses where those who are sensitive will have to pass through secondary smoke.

We are reluctant to provide ash trays in non-smoking areas, because individuals frequently interpret this as an approval to smoke there.  This effect is well exhibited at the exit to the main student lot on the Bremerton campus, where we have been forced to put some ash trays due to the large volume of butts there. 

In terms of enforcement, our safety and security staff patrol ask individuals to adhere to the policy continually.  Unfortunately they cannot be everywhere at once, so your efforts to notify safety and security of violations are appreciated.

As we continue to seek balance on this issue, we appreciate your additional in-put.

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Suggestion: 
Each site should have someone who can act as a proctor for students/faculty.
I was proctoring for faculty previously, but now at OCP the proctor center sends someone to proctor test, which costs additional money when I’m already here.  Also, test dates do not serve all students.
When paper forms are collected and the information inputted to SMS, the paper form still needs to be sent or faxed to main campus.  This wastes staff time and then the paper must be verified at the receivers end when it is already posted in the system.  This wastes more staff time and energy that could be better used to serve students.  If the form truly has to go to a specific dept. then we should be able to scan it and email it.  We do not have this capability and need it.  Less time and paper will be used if scanning were available for staff.  Also will cut down on mail to and from campus.  
Old equipment runs slow, which wastes staff time when they can be producing work or serving students.

Response:
In response to the comment regarding testing services at each site, we do have a part-time person in Shelton who provides comprehensive assessment and testing services, including Accuplacer, make-up, accommodated, third-party and GED testing.  Due to the limited staffing at the Poulsbo campus, assessment and testing services have, historically, been provided by personnel based out of the Bremerton campus Assessment and Testing Center.  Staff members make it a priority to serve the needs of students at the Poulsbo campus and are continually working with the Poulsbo campus director to better serve students in Poulsbo while still maintaining the integrity, confidentiality and security of assessment and testing services. 
Many people do not know that Olympic College assessment and testing services are self-funded.  Fees collected from Accuplacer, GED and third-party testing, along with supplemental funds for accommodated testing, provide the funding for all assessment and testing services across the district.  Currently, we do not use state funds or personnel funded by state money to provide assessment and testing services.

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Suggestion: 

Can we utilize the National Student Clearinghouse to provide student transcripts via the web?   You can order transcripts using any major credit card.  I’ve checked the website:  https://www.studentclearinghouse.org/secure_area/Transcript/to_bridge.asp?t=171515&LoginHome=to_home.asp
This website has many other Washington State Community Colleges that use the NSC to provide online transcripts!  The schools still allow a student to come in person to request a transcript and pay but this could result in tremendous savings in staff time to process transcripts!
(We currently have a full-time staff member process transcript requests and then we have the impact on the Cashier’s Office to manually key in the credit card information and pay off the charge.  The National Student Clearinghouse could be a huge savings in staff time if students had this option…)

 Response:

This is an excellent suggestion, and one which we are currently investigating.  We have to consider costs for the system and the loss of control involved in outsourcing.  As you note, there are other SBCTC colleges using the system, and we may join their ranks.

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Suggestion:
 

Can we combine the position that currently processes nursing program applications with the Nursing program recruiter position?  Could there be efficiencies and salary savings realized by combining these two positions?

Response:

Thank you for your suggestion.  Increasing efficiencies is important and creative thinking is appreciated!

The Nursing Advisor/BSN Recruiter and the Admissions Specialist who processes nursing applications serve very different roles for our college and the students.  Because of these varied roles and the workload volume of each position it is not feasible to combine the positions into one.

Specifically for the nursing program the Admissions Specialist handles all Licensed Practical Nurse, Transition to Associate Degree of Nursing, Associate Degree of Nursing, and Bachelor of Science in Nursing applications; approximately 500+ applications per year.  In addition to the nursing applications, the Admissions Specialist also processes applications for Medical Assisting and Physical Therapy Assistant which are not included within the umbrella of the Nursing Programs.

The Nursing Advisor/BSN Recruiter is a tenure-track position that handles advising all pre-nursing students, holds 140+ public pre-nursing information sessions per year, assists in-program (accepted) students, and all external recruiting for the Bachelor of Science in Nursing program. The position tracks and supports all the BSN students as they progress through the degree process.   The recruiting component is over 60% of the position’s responsibility and requires off-campus events at odd hours. This position also assists the Nursing Programs with special projects and maintains all student statistics required for accreditation.

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Suggestion:
 

I've attached a document with my OC Idea for a possible replacement for clickers with a newer technology that my students have found fun and engaging.  This tool will be a minimal to no cost for the students, and no cost or maintenance for Olympic College. Please consider my attached idea:
Clickers are a necessary and expensive tool for our classes.  It costs students around $50 for the clicker, and the technology costs our IT department time and energy to support the software and keep things running.  I recently used a tool in my classroom that could be used to replace clickers at no cost to Olympic College, and the cost to students would be significantly less than they currently pay for the clickers.
Tom Jacobs told me about a website that did live SMS polling.   I misheard the web address and found this one called
http://www.polleverywhere.com/ .   I used this in one of my classes to prep my students for mid-term.  They LOVED it and asked if we could do it again.
The Professor designs questions that can be multiple choice, true/false, or open-ended questions that require a typed answer.  Students can respond via Twitter, text messaging, and/or using a web browser.  The most the student would pay would be a .20 fee for a text message.  When you consider the cost of around $50 for clickers, the savings for our students is significant.  If the student is taking the class online or there is a computer in the room, they can use the website to respond, costing them nothing.  Students in ITV classes would be able to participate “live” no differently than if they were physically in the broadcasting classroom.
The cost to the college is free for an unlimited number of Professors and classes, with a classroom size of 1,000.  The poll can be installed as part of a PowerPoint presentation, or over the internet, which shows the answers live on the PowerPoint or website as a graph.   Students see live how others are voting.  Not by name, but by numbers and/or percentages.
This would not only be a savings to students, but would be a way for Olympic College to save some maintenance costs while making use of newer technology at no fee to the college.
The following is a screen print from within my account.  It shows that a university-wide account would be free and could accommodate a classroom size of 1,000 and an unlimited number of professors.  Notice it also includes grade reporting and response segmentation, meaning a class could be divided into teams.  Please note I did not see this screen until I created an account and logged in.
Please consider this possibility.  I will be using it more in my classes as I found it really engaged the students with the material being covered.
 

Response:

This is a wonderful idea. The College will have IT look into this as a possibility for adoption and Instruction will look into this as a possibility for faculty. While the cost of clickers is expensive, there are faculty who may prefer that option for a variety of reasons. Nonetheless, this cost-effective way will definitely be looked into to see if it is something that is feasible from an IT standpoint as well as something that could serve either as a more cost-effective option for faculty and students.

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Suggestion:
 

Harrison Medical Center has been working towards magnet status as a hospital for many years.  Part of obtaining that status is to have x# of nursing staff with a BSN or higher.

Since Olympic College was granted the ability to award a Bachelors in Nursing, how has OC utilized that ability to prepare its nursing students to step into that role?

BSN
Requirements – Nursing Assistant certified with at least six months experience (as prerequisite), along with all the other required prerequisite courses; earn Practical Nurse certificate along the way.

This would eliminate the need for a separate PN program and would allow the College to keep the NA program.  This would also allow for more BSN students to enter the industry with higher skill levels and prepare them to meet the needs of the local market.


Response:

Thank you for your question and suggestion concerning the BSN.  Please understand we are exploring a number of ways to offer NA education so students do have an opportunity to begin a pathway that may eventually lead to a BSN but also provides a number of “opt out” choices along the way.   At this time we expect to begin the NA program again in Summer 2012.   

Every level of Nursing education requires a different level of critical thinking skills and expertise.  The Nursing Assistant (NA) Program provides students with very basic skills given the nature and needs of that position and the duration of the program – 10 weeks. This program is often used as an entry position into more advanced nursing practice; however, many students make the decision to end their career goals as a certified Nursing Assistant.  Students who wish to pursue the next level, Licensed Practical Nurse, have an entirely different set of required technical and critical thinking skills.  While the information gleaned in a ten-week NA program is valuable, requirements for an LPN are very different than those of a NA.  Students who have completed the NA program are awarded one factor point toward admission to the one year PN program. 

Transitioning from LPN to the RN skill level requires even higher level technical and critical thinking skills and requires an additional year of study to advance to the Registered Nurse (RN) level plus many more prerequisite courses.  Once a student has achieved their RN, the next step is the BSN (Bachelor of Science in Nursing) degree.  The program offered here at OC requires students already hold an RN – so minimally they would have completed a couple of years of prerequisite coursework in Mathematics, Chemistry, and Anatomy and Physiology as well as other elective and required courses in addition to a minimum of 2 years of Nursing school.  The RN to BSN program offered here at OC prepares RNs to expand their scope of practice and enhance their knowledge of nursing skills.  The Washington State Nursing Commission and the various special accrediting bodies who oversee Nursing Education are very specific concerning what students must be able to demonstrate in the way of skills and knowledge to practice at the various levels.  Your recommendation to merge the NA and PN programs in an effort to increase the number of BSN students, while interesting, is not feasible given the different levels of technical and critical thinking skills required and the bodies that oversee nursing educational requirements. 

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Suggestion:
 

Given the new research on the serious health risks of sitting for long periods, and the fact that many of us are spending most of our time glued to a computer monitor or in meetings,  I try to take the stairs in the CSC building whenever possible.  According to the newest research, even a short trip up and down the stairs a few times a day can cut the risk significantly.  However, every floor in the CSC has a different key. 

My suggestion is that the doors to each floor be keyed alike, and that those of us who work in the CSC be given a key so that we can take the stairs more often.  It’s an inexpensive way to help employees improve their health.

Response:

This is an excellent suggestion, and one which has been under consideration at our Facilities Services office for quite some time.  As you may recall from previous My OC Idea responses, our original idea was to create a card key entry on the South stairwell.  Unfortunately we discovered that there is no practical way to do this without compromising building security. 

Instead we will be re-keying the doors as a part of the upgrade to CSC infrastructure this summer.  Once that is complete, those who work in the building and wish to use the stairwells to go up may request a key from Facilities Services.  As is currently the case, anyone will be able to use the stairs to leave the building. 

In the meantime, you can request keys to the doors you wish to enter from Facilities Services.

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Suggestion:
 

Mine is not really an idea as much as it is a best practice I have created and am implementing this week. 

By College Board policy I am mandated to shred all the scratch paper that my students use while taking the Accuplacer.

Scratch paper is getting harder to come by in today’s electronic times. 

Paying for a shred company is necessary as well (due to the sheer volume of Accuplacer testing I do) and pencils keep disappearing from the test room.  The students walk out with the scratch paper and it is nearly impossible to catch EVERY one of these papers floating around with the volume of testers I have on a given day.

I created customized erasable note-boards that I am giving the students to use in lieu of paper/pencil.  Once the student is done with the Accuplacer and they return their note-board and writing utensil I will give them their reports. 

1. This eliminates the need to have the shred guy as often
2. I am not wasting time trying to beg, borrow or steal scratch paper
3. I am not wasting precious supply monies buying pencils only to have them be accidently re-appropriated to the students houses upon their departure of the test lab
4. The college is compliant with The College Board’s policy of no scratch paper leaving the test labs

and best of all

5. It is GREEN. 

(If you can think of a better way to accomplish this please share it with me, I am open to any and all suggestions)  ;~)

Response:

What a clever and ingenious idea!   Thank you!

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NOTE:   

As the result of a My OC Idea submitted earlier this year
(We see cars with our OC parking stickers all over Kitsap County and beyond. They are great advertising for the college. Is it worth thinking about a small redesign so that they could be even more eye-catching and perhaps carry some college information?), the Communications Office and Facility Services is implementing a new branded parking sticker.    To view the new parking stickers which will roll out in winter of spring quarter 2012, click here:

ParkingClingsupdate3.pdf

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Suggestion:
 

Mine is not really an idea as much as it is a best practice I have created and am implementing this week. 

By College Board policy I am mandated to shred all the scratch paper that my students use while taking the Accuplacer.

Scratch paper is getting harder to come by in today’s electronic times. 

Paying for a shred company is necessary as well (due to the sheer volume of Accuplacer testing I do) and pencils keep disappearing from the test room.  The students walk out with the scratch paper and it is nearly impossible to catch EVERY one of these papers floating around with the volume of testers I have on a given day.

I created customized erasable note-boards that I am giving the students to use in lieu of paper/pencil.  Once the student is done with the Accuplacer and they return their note-board and writing utensil I will give them their reports. 

1. This eliminates the need to have the shred guy as often
2. I am not wasting time trying to beg, borrow or steal scratch paper
3. I am not wasting precious supply monies buying pencils only to have them be accidently re-appropriated to the students houses upon their departure of the test lab
4. The college is compliant with The College Board’s policy of no scratch paper leaving the test labs

and best of all

5. It is GREEN. 

(If you can think of a better way to accomplish this please share it with me, I am open to any and all suggestions)  ;~)

Response:

What a clever and ingenious idea!   Thank you!

********************************************************************************************

NOTE:   

As the result of a My OC Idea submitted earlier this year
(We see cars with our OC parking stickers all over Kitsap County and beyond. They are great advertising for the college. Is it worth thinking about a small redesign so that they could be even more eye-catching and perhaps carry some college information?), the Communications Office and Facility Services is implementing a new branded parking sticker.    To view the new parking stickers which will roll out in winter of spring quarter 2012, click here:

ParkingClingsupdate3.pdf

********************************************************************************************

Suggestion:
 

Mine is not really an idea as much as it is a best practice I have created and am implementing this week. 

By College Board policy I am mandated to shred all the scratch paper that my students use while taking the Accuplacer.

Scratch paper is getting harder to come by in today’s electronic times. 

Paying for a shred company is necessary as well (due to the sheer volume of Accuplacer testing I do) and pencils keep disappearing from the test room.  The students walk out with the scratch paper and it is nearly impossible to catch EVERY one of these papers floating around with the volume of testers I have on a given day.

I created customized erasable note-boards that I am giving the students to use in lieu of paper/pencil.  Once the student is done with the Accuplacer and they return their note-board and writing utensil I will give them their reports. 

1. This eliminates the need to have the shred guy as often
2. I am not wasting time trying to beg, borrow or steal scratch paper
3. I am not wasting precious supply monies buying pencils only to have them be accidently re-appropriated to the students houses upon their departure of the test lab
4. The college is compliant with The College Board’s policy of no scratch paper leaving the test labs

and best of all

5. It is GREEN. 

(If you can think of a better way to accomplish this please share it with me, I am open to any and all suggestions)  ;~)

Response:

What a clever and ingenious idea!   Thank you!

********************************************************************************************

NOTE:   

As the result of a My OC Idea submitted earlier this year
(We see cars with our OC parking stickers all over Kitsap County and beyond. They are great advertising for the college. Is it worth thinking about a small redesign so that they could be even more eye-catching and perhaps carry some college information?), the Communications Office and Facility Services is implementing a new branded parking sticker.    To view the new parking stickers which will roll out in winter of spring quarter 2012, click here:

ParkingClingsupdate3.pdf

********************************************************************************************

Suggestion:
 

Mine is not really an idea as much as it is a best practice I have created and am implementing this week. 

By College Board policy I am mandated to shred all the scratch paper that my students use while taking the Accuplacer.

Scratch paper is getting harder to come by in today’s electronic times. 

Paying for a shred company is necessary as well (due to the sheer volume of Accuplacer testing I do) and pencils keep disappearing from the test room.  The students walk out with the scratch paper and it is nearly impossible to catch EVERY one of these papers floating around with the volume of testers I have on a given day.

I created customized erasable note-boards that I am giving the students to use in lieu of paper/pencil.  Once the student is done with the Accuplacer and they return their note-board and writing utensil I will give them their reports. 

1. This eliminates the need to have the shred guy as often
2. I am not wasting time trying to beg, borrow or steal scratch paper
3. I am not wasting precious supply monies buying pencils only to have them be accidently re-appropriated to the students houses upon their departure of the test lab
4. The college is compliant with The College Board’s policy of no scratch paper leaving the test labs

and best of all

5. It is GREEN. 

(If you can think of a better way to accomplish this please share it with me, I am open to any and all suggestions)  ;~)

Response:

What a clever and ingenious idea!   Thank you!

********************************************************************************************

NOTE:   

As the result of a My OC Idea submitted earlier this year
(We see cars with our OC parking stickers all over Kitsap County and beyond. They are great advertising for the college. Is it worth thinking about a small redesign so that they could be even more eye-catching and perhaps carry some college information?), the Communications Office and Facility Services is implementing a new branded parking sticker.    To view the new parking stickers which will roll out in winter of spring quarter 2012, click here:

ParkingClingsupdate3.pdf

********************************************************************************************

Suggestion:
 

Mine is not really an idea as much as it is a best practice I have created and am implementing this week. 

By College Board policy I am mandated to shred all the scratch paper that my students use while taking the Accuplacer.

Scratch paper is getting harder to come by in today’s electronic times. 

Paying for a shred company is necessary as well (due to the sheer volume of Accuplacer testing I do) and pencils keep disappearing from the test room.  The students walk out with the scratch paper and it is nearly impossible to catch EVERY one of these papers floating around with the volume of testers I have on a given day.

I created customized erasable note-boards that I am giving the students to use in lieu of paper/pencil.  Once the student is done with the Accuplacer and they return their note-board and writing utensil I will give them their reports. 

1. This eliminates the need to have the shred guy as often
2. I am not wasting time trying to beg, borrow or steal scratch paper
3. I am not wasting precious supply monies buying pencils only to have them be accidently re-appropriated to the students houses upon their departure of the test lab
4. The college is compliant with The College Board’s policy of no scratch paper leaving the test labs

and best of all

5. It is GREEN. 

(If you can think of a better way to accomplish this please share it with me, I am open to any and all suggestions)  ;~)

Response:

What a clever and ingenious idea!   Thank you!

********************************************************************************************

NOTE:   

As the result of a My OC Idea submitted earlier this year
(We see cars with our OC parking stickers all over Kitsap County and beyond. They are great advertising for the college. Is it worth thinking about a small redesign so that they could be even more eye-catching and perhaps carry some college information?), the Communications Office and Facility Services is implementing a new branded parking sticker.    To view the new parking stickers which will roll out in winter of spring quarter 2012, click here:

ParkingClingsupdate3.pdf

********************************************************************************************

Suggestion:
 

Mine is not really an idea as much as it is a best practice I have created and am implementing this week. 

By College Board policy I am mandated to shred all the scratch paper that my students use while taking the Accuplacer.

Scratch paper is getting harder to come by in today’s electronic times. 

Paying for a shred company is necessary as well (due to the sheer volume of Accuplacer testing I do) and pencils keep disappearing from the test room.  The students walk out with the scratch paper and it is nearly impossible to catch EVERY one of these papers floating around with the volume of testers I have on a given day.

I created customized erasable note-boards that I am giving the students to use in lieu of paper/pencil.  Once the student is done with the Accuplacer and they return their note-board and writing utensil I will give them their reports. 

1. This eliminates the need to have the shred guy as often
2. I am not wasting time trying to beg, borrow or steal scratch paper
3. I am not wasting precious supply monies buying pencils only to have them be accidently re-appropriated to the students houses upon their departure of the test lab
4. The college is compliant with The College Board’s policy of no scratch paper leaving the test labs

and best of all

5. It is GREEN. 

(If you can think of a better way to accomplish this please share it with me, I am open to any and all suggestions)  ;~)

Response:

What a clever and ingenious idea!   Thank you!

********************************************************************************************

NOTE:   

As the result of a My OC Idea submitted earlier this year
(We see cars with our OC parking stickers all over Kitsap County and beyond. They are great advertising for the college. Is it worth thinking about a small redesign so that they could be even more eye-catching and perhaps carry some college information?), the Communications Office and Facility Services is implementing a new branded parking sticker.    To view the new parking stickers which will roll out in winter of spring quarter 2012, click here:

ParkingClingsupdate3.pdf

********************************************************************************************

Suggestion:
 

Mine is not really an idea as much as it is a best practice I have created and am implementing this week. 

By College Board policy I am mandated to shred all the scratch paper that my students use while taking the Accuplacer.

Scratch paper is getting harder to come by in today’s electronic times. 

Paying for a shred company is necessary as well (due to the sheer volume of Accuplacer testing I do) and pencils keep disappearing from the test room.  The students walk out with the scratch paper and it is nearly impossible to catch EVERY one of these papers floating around with the volume of testers I have on a given day.

I created customized erasable note-boards that I am giving the students to use in lieu of paper/pencil.  Once the student is done with the Accuplacer and they return their note-board and writing utensil I will give them their reports. 

1. This eliminates the need to have the shred guy as often
2. I am not wasting time trying to beg, borrow or steal scratch paper
3. I am not wasting precious supply monies buying pencils only to have them be accidently re-appropriated to the students houses upon their departure of the test lab
4. The college is compliant with The College Board’s policy of no scratch paper leaving the test labs

and best of all

5. It is GREEN. 

(If you can think of a better way to accomplish this please share it with me, I am open to any and all suggestions)  ;~)

Response:

What a clever and ingenious idea!   Thank you!

********************************************************************************************

NOTE:   

As the result of a My OC Idea submitted earlier this year
(We see cars with our OC parking stickers all over Kitsap County and beyond. They are great advertising for the college. Is it worth thinking about a small redesign so that they could be even more eye-catching and perhaps carry some college information?), the Communications Office and Facility Services is implementing a new branded parking sticker.    To view the new parking stickers which will roll out in winter of spring quarter 2012, click here:

ParkingClingsupdate3.pdf

********************************************************************************************

Suggestion:
 

Mine is not really an idea as much as it is a best practice I have created and am implementing this week. 

By College Board policy I am mandated to shred all the scratch paper that my students use while taking the Accuplacer.

Scratch paper is getting harder to come by in today’s electronic times. 

Paying for a shred company is necessary as well (due to the sheer volume of Accuplacer testing I do) and pencils keep disappearing from the test room.  The students walk out with the scratch paper and it is nearly impossible to catch EVERY one of these papers floating around with the volume of testers I have on a given day.

I created customized erasable note-boards that I am giving the students to use in lieu of paper/pencil.  Once the student is done with the Accuplacer and they return their note-board and writing utensil I will give them their reports. 

1. This eliminates the need to have the shred guy as often
2. I am not wasting time trying to beg, borrow or steal scratch paper
3. I am not wasting precious supply monies buying pencils only to have them be accidently re-appropriated to the students houses upon their departure of the test lab
4. The college is compliant with The College Board’s policy of no scratch paper leaving the test labs

and best of all

5. It is GREEN. 

(If you can think of a better way to accomplish this please share it with me, I am open to any and all suggestions)  ;~)

Response:

What a clever and ingenious idea!   Thank you!

**************************************************************************************

NOTE:   

As the result of a My OC Idea submitted earlier this year
(We see cars with our OC parking stickers all over Kitsap County and beyond. They are great advertising for the college. Is it worth thinking about a small redesign so that they could be even more eye-catching and perhaps carry some college information?), the Communications Office and Facility Services is implementing a new branded parking sticker.    To view the new parking stickers which will roll out in winter of spring quarter 2012, click here:

ParkingClingsupdate3.pdf

********************************************************************************************

Suggestion:
 

At the American Association for Geographers conference last week I attended a presentation by a Beverly Clarke, Flinders University, Australia, http://www.flinders.edu.au/
What was striking about Beverly’s PowerPoint was that the university logo on her slides, was accompanied by Flinders’ motto:  ‘inspiring achievement’
Two thoughts:
1) Would it be useful to have a graphic to put on our PowerPoint’s that contains our logo in addition to the waves over ‘Olympic College’?

2) But more importantly is our motto “Creating opportunities for all’ adequate?  Is it inspirational enough or do we need to have a motto that reflects our achievement aims?

Response:

Excellent idea! We have updated our PowerPoint templates and incorporate the OC tagline – Start here. Go Anywhere. You can find the new templates for Bremerton, Poulsbo and Shelton located here: http://instructors.olympic.edu/communications
. Thank you for being a brand champion for Olympic College!

********************************************************************************************

Suggestion:
 

With so many employees submitting comments and suggestions about parking, might it not be time for Olympic College to participate in the Commute Trip Reduction plan? Participants would get financial incentives to not bring a car to campus and lessen their parking woes as well as the hit to their pockets with the price of gas.

Response:

Thank you for looking “outside the box”.  Reducing the number of single occupancy vehicles that come to the college is in the interests of everyone for environmental and economic reasons.  Olympic College has been participating in the Commute Trip Reduction plan for years.  Unfortunately in Kitsap County this is only a reporting function.  There are no funds associated with commute trip reduction to subsidize commuters using forms of transportation other than single occupancy vehicles.  The financial incentives are limited to King, Pierce and Snohomish Counties.

We have been working closely with Kitsap Transit for about a year to find ways to encourage commuting alternatives.  Kitsap Transit is now a regular participant in our opening days activities and has even passed out free day passes on the Bremerton campus.  In addition, their web site provides a link to a ride sharing program that can be utilized by anyone in Kitsap County.  Another bright spot is the Mason County transit system, which operates fare-free. 

We recognize parking and transit as a pivotal concern for our college community and will continue to take advantage of opportunities as they arise.

********************************************************************************************

Suggestion:
 

It’s disappointing that OC isn’t smarter about “sharing resources,” especially parking! Rather, I hear nothing but bickering and threat of negotiation tactics, etc.  Really?

Do you realize how easy it would be to create a database each quarter? Yes, some staff time upfront, but harmony for the rest of the quarter!!  It’d be worth it!! I’d suggest faculty (and other staff that have assigned parking open times) would submit their “shared times available for the quarter” and others would apply for their “times needed.” I only use my parking a couple to few days of the week, for a block of time (never all day), and would be MORE THAN HAPPY TO SHARE!! But Security Office has always said, NO!! That cannot be done!!

Microsoft Access can be used to create a simple to use database that can be queried to locate “shared time” that is offered by staff and faculty to when others (primarily F/T faculty and adjunct without a parking spot!!) are in need of parking.  If you see any merit in this, I’d be happy to help get that database started and oversee its fruition!

I think any effort is better than none, and wasting assigned parking if it can be shared makes all the more sense at building “OC community!”

Response:

Thank you for your creative idea!  Shared resources might help our parking dilemma.  We need to investigate this further with all of the parties involved and determine how such a system might be administered.  Considerations include (but are not limited to) the following: the number of individuals who would be willing and able to participate in shared parking; the complexity of accounting for parking payments divided into fractions, and how to deal with special event parking (e.g., spring awards, or opening days). 

********************************************************************************************

Suggestion:
 

I have a suggestion for the HSS building.  Can there be some better flooring/tiling choices at the entrances that will not become a slip hazard as soon as it gets the least bit wet?  I have gone to the HSS building several times and I slip every single time if the floor is wet.  And a little yellow sign saying “wet floor” is not my idea of a realistic solution….   Help?

Response:

The HSS floors have been a concern for us for some time.  We have tried different types of wax but found that was not a workable solution.  Next we will be trying a different, more absorbent type of walk-off matt.  Until we find a solution, please continue to be careful on rainy days.

********************************************************************************************

Suggestion:
 

It is no secret that I am a smoker, so this suggestion might be a little odd. OC has designated smoking shelters all over campus that are easily accessible to all smokers. So why do so many smokers travel around campus with a lit cigarettes? My OC Idea is ticket traveling smokers. If OC can ticket for a parking violation, why not ticket for a smoking violation.

The Smoking on Campus Policy states, “All smoking materials are to be lit, smoked and extinguished in designated areas ONLY.”

I am not, however, asking for security to hunt these violators down, but if they happen to see this occur while patrolling campus they may issue a ticket of $15-$25.

Response:

We recognize that there are those who choose to disobey the college’s smoking policy but do not believe that ticketing will solve the problem.  However, the establishment and administration of a smoking fine would be prohibitively expensive, especially in today’s economic climate.

Instead, we intend to start engaging in activities that will help to reinforce the current policy and make it clear that it is to be taken seriously.  You can look forward to hearing messages from the upper administration supporting the smoking policy more frequently, and seeing better signage in problem areas. 

Everyone on campus can help to change the culture.  Talk about it with co-workers and students.  Make it clear that you support the current policy.  If there are areas of specific concern, bring them to our attention.  Working together, we can make it understood that smoking has its place on campus, but only in designated areas.

********************************************************************************************

Suggestion:
 

While on my break I was walking around campus about 9:15 am on a Tuesday.  I noticed quite a few empty staff/faculty parking spaces.  I decided to count the empty spaces as I was curious.  I counted approximately 77 empty spaces in these lots. 
I realize there are many that feel they are entitled to a space due to seniority, but in reality, we are all employees of Olympic College.  Due to the structure of employee parking, most are not even close to the building they work in.  I believe we should be making the most efficient use of the limited spaces we have available. 
Would anyone feel it appropriate if we assigned spaces to students by seniority and others were not allowed to park in an empty space as it was designated for another student?  I believe there would be considerable uproar.  
If our spaces were utilized to their fullest, there would be more off street parking available for students who are in dire need.
Maybe we could have a trial period of open parking for employees to see if this might work.  We might find it beneficial for the college as a whole.

Suggestion:

I understand that right now parking as a whole is a big problem because spaces are limited but I think another huge problem with parking is that part time employees are not allowed to have a parking pass for any OC lots. I think that once the new parking lot is built OC needs to allow part time employees to have a parking pass and be allowed to park in the parking lots along with students. I have worked at OC for almost six years now as a part time employee and I have to leave 45 minutes early to compete for the same 20 open parking spots that all other part time people are also looking for. As a part time employee I do not get paid enough money to have to drive around for an extra 45 minutes on my own dime. It’s absurd. My three year old daughter attends the child care center at OC so whenever I do find a parking spot it is on the back side of OC in a residential area. I end up carrying my three year old miles around the entire campus just to get her and I to daycare/work on time. Part time employees are very valuable to this college and I think it’s about time that we are treated as part of the OC family.

Suggestion: 

The F7 reserved parking across from the entrance to the Facilities building needs better signs.  There is a sign at the entrance to the whole lot indicating that the sites are reserved, but it does not catch drivers’ attention as they turn into the lot.   It’s easy to miss it, and then once they are there, there is no sign saying the numbered spots are reserved.  Sometimes I have told people who turn into the reserved spaces when I am there that the numbered spots are reserved.  They are always unaware, and they did not notice the sign as they turned in. 
Could OC PLEASE put a sign right in front of the numbered, reserved spots?  Either move the sign from where it is, or put an additional one in front of the section that is reserved. 
At least once a week throughout the term I find my spot taken.  Of course it’s always worse the first week of a new term, and I have not been able to park there yet this week.  I teach at the Shipyard in the afternoon, and I often have a limited amount of time to get from the campus to the Shipyard.  I have to bring my car to be able to make it there on time.  I need my reserved spot to be available.

Response:

These three suggestions express a common frustration with parking at the Bremerton campus.  This is certainly one of the more irritating problems facing our community currently.  Fortunately we are quickly approaching completion of the new parking lot at the southeast corner of the campus.  The lot is expected to be complete by the end of June and will add over 200 new parking stalls to the campus’ capacity.  The increase should relieve parking pressures everywhere.
We also continue to try other ideas for alleviating the parking burden.  We will be interested in your thoughts if we find the new lot does not bring the stress down to acceptable levels.

********************************************************************************************

Suggestion:
 

Would it be possible to add the time and day a final exam takes place to the OC Class Schedule Planner details for a given class.  That is when someone clicks on the details the drop down box would include information about the final exam day/time as well.  I know this information is already available on online but making it more accessible should smooth out some problems students have with finding it.  Also, some students book flights home before the quarter starts and never think about the final exam date.

Response:

We are working on several feature requests and updates to the Class Schedule Planner.  This includes the ability to display the final exam schedule.  Stay tuned for an updated release in Summer Quarter.
********************************************************************************************

Suggestion:
 

In the 1980’s when Washington State faced a financial crisis one way they saved money was changing the pay dates from the 1st and the 15th to the 10th and the 25th.  Another way was making some folks cyclic.   If the College is looking for ways to save money then why aren’t more folks made cyclic.  Nationally in the community college system it is not unheard of for a college to be closed a couple weeks in summer and a couple weeks in winter. Consider offices that could be closed during breaks without too much impact to students/instruction/etc.  Some offices are especially busy during breaks, but those might be ones that could stagger their employees’ cyclic leave from week 3-7 of the quarter.  This would save % from salaries and still have the college operational without closing it down totally and hopefully save a job or two. 

Response:

The legislature has not made final decisions about budget cuts as they relate to employee salaries.   Considering the cuts we have already taken, we are hesitant to make further reductions until we know that they are necessary to meet budgetary requirements or that they have been mandated by legislation.
********************************************************************************************

Suggestion:
 

The primary rationale for not aligning spring break with local school districts is "given the various dates, it makes it impossible to select dates that will work for everyone within our service district. If the College aligns with one of the breaks, it will disenfranchise students in other districts."  It DOES make sense to align with 3 of the 4 Kitsap County school districts instead of not aligning with any schools.  I suggest that the calendar committee consider aligning with the majority:  NK, CK and Bremerton.  This might mean lengthening either the winter break or the spring break, both of which would be welcome changes!

Response:

Thank you for your suggestion. The VPI will bring this suggestion forward to the Calendar Committee when it reconvenes in Fall 2011 and does its work on the academic calendars for the 2012-2013 and 2013-2014 calendars.
********************************************************************************************

Suggestion:
 

In the HSS building it would be nice if there were smaller signs hung under the generic heading of “Student Services” indicating which way specific offices are. Students still are wondering the halls trying to locate services, new and current. See enclosed for reference.

Response:

Since the HSS building is new, we are still developing the signage.  As we find needs, we address them.  Signage in the building has become more specific since opening, and we continue to evaluate the need as students and staff become accustomed to the new space.  One of the more recent changes that you will see is the addition of arrows on the directories.  We hope this will make it easier to find specific offices.  Other improvements will be assessed over time as we see the effect of current improvements.
********************************************************************************************

Suggestion:
 

I wanted to let you know about a situation that is happening daily to OC staff and students. 

On Ohio St. the parking spot in back of the CSC by the fire hydrant is NOT an ok place to park. The street has red paint just on the corner. I had been parking well in front of the red paint thinking I was legal. Bremerton City is giving out $45 tickets daily to people that park there. I happened to walk out just as I was being issued one and was informed: The city of Bremerton does not paint the street any longer and as a licensed driver, I should know I can’t park closer than 15ft to a fire hydrant. I have been parking there for almost 2 years and never received a warning or anything until the day I received the ticket from the rude parking cop. Now the guy is coming by daily to issue a ticket. I am taking mine to court to hopefully have it reduced. 

Is there anything we can do, such as post a sign, paint the curb ourselves, or something else to protect our employees/students. None of us can afford $45 tickets!
 
Response:

Unfortunately this is out of our hands.  Parking in front of (or near) a fire hydrant is prohibited throughout the State and is monitored by local jurisdictions.  The City of Bremerton has the ability to ticket within the constraints of the law as they see fit.  They are also in charge of marking curbs and placing signage on public right of way areas.  The College has no say in how this is managed.

********************************************************************************************

Suggestion:
 

I think it would be extremely helpful if there were a clearly outlined flow chart with an interactive checklist for both the financial aid and admissions process.  I have stood in line at the financial aid office for hours in order to get such simple information as "has my paperwork been received?" or "how do I get a student loan."   Although people who work in the financial aid office cheerfully help me find the information, it seems a huge waste of time for all of us- especially the waiting in line part.

I would imagine something like this:

1. So you want financial aid?
• fill out FAFSA
• turn in xyz at the college
2. Do you also want a student loan?
• Go online and fill out form on ________
• Fill out xyz for OC, drop off @____
• your paperwork was received on______
• estimated time of completion will be______
• you will receive your notice 2 weeks after
• You will receive your  check approx______
3.  My financial aid has not arrived, what do I do?
• STEPP (what it is, how it works)
• etc
4. How to I handle my loan after college?
• who to contact
• how to consolidate
• etc.
The financial aid link is a good start but it just tells you the bare minimum and doesn't indicate, for example how to get a loan.   A flow chart would help people see where they are at and what to expect.   I finally know the process after attending OC for 3 quarters. I think if you asked the people at the fin aid office what they are asked the most would be a great place to start.  It is nearly impossible to actually reach the right people via phone and that process is extremely time consuming and frustrating.   An interactive flow chart would be AWESOME.

Response:

Our department has been working with Web and Data Services on the development of some of these ideas and the target date to begin rolling them out is this spring.

1. The first is the interactive checklist, it will address items 1 and some points in item 2 of Suggestion # 80
2. Notification of when a form is received and file is complete is available on the portal
3. Item # 3 and 4 of Suggestion 80 is covered on our website.  We also send out exit counseling letters to graduating students on how to handle their loans.  However, we will revamp this process on our website.

We will continue working with the Web and Data Services team to implement the other suggestion where applicable and possible.

******************************************************************************************** Suggestion: 

CSC foyer: Could the front entrance be more welcoming than a wall of sexual predator photographs? This may be difficult for victims of sexual predators to encounter this reminder on a daily basis. There is no way to avoid walking past it to get into the building.

Response:

Thank you for the suggestion. The Communications Department is looking into how the CSC entry way can be made more visually appealing.

Suggestion: 

CSC elevators: Could the posters taped in the elevator be posted in the CSC foyer instead? The posters in the elevator tend to get ripped and unsightly.

Response:

This is a good question! The Communications Department is investigating this and the options that may be available. Stay tuned!

********************************************************************************************

Suggestion:
 

In response to the response re: spring break, the last time I checked, all of the Kitsap County school districts are on the same spring schedule (certainly have been over the years) in recognition of parents working at a different district from where their children go. It really is an issue as someone who has a high percentage of Running Start students in my classes, it always creates hardships getting the class started and organized into their working groups when students do not come until the second week. This shouldn’t be such a difficult fix.

Response:

This is a good suggestion and it has been brought up many times before. In taking a look at the dates for spring break for our service area, unfortunately, the spring breaks are not congruent. Here is the breakdown as follows:

School District                    Dates                    
Central Kitsap SD ~~   Mar 28 – April 1/2011

So. Kitsap SD ~~ April 4 – 8, 2011

No. Kitsap SD ~~ Mar 28 – Apr 1, 2011

Mason County ~~ Mar 14 – 18, 2011

Jefferson County ~~ Apr 4 – 8, 2011

Bremerton School District ~~ Mar 28 – Apr 1, 2011


Please note that this list does not include private schools.

Given the various dates, it makes it impossible to select dates that will work for everyone within our service district. If the College aligns with one of the breaks, it will disenfranchise students in other districts. The Academic Calendar committee does take all of this information into consideration, but must also work with the faculty Collective Bargaining Agreement to ensure that there is the correct number of instructional days each quarter. There are a variety of factors that must be considered, but this suggestion will be brought to them when they reconvene the committee in the fall. Thank you.

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Suggestion:
 

I always could use my key to go up and down the stairs of the CSC and I thought unlocking the stairwells was a great idea (previous My OC Idea). I work on the north end of the building so those are the stairs I'd like to use. Recently the lock was changed on the third floor so I can no longer get there without going to the elevator. This is a step backwards. Why did this happen?

Response:

We have had a slight delay in getting the vendor in to install the electronic card key entry.  They are expected early in the week of March 14th.

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Suggestion:
 

I didn’t make either of these suggestions, but I thought the highlighted area was the responsibility of the Vice President of Student Services? 

Suggestion - 1:

I was looking at the job announcement for the Director of Safety & Security.  That position was a classified position and now it is an administrative exempt position.  With the budgets that are happening here at OC how can this be justified on making it a higher paying job and title when we lay off classified employees and we are getting rid of programs? 

Suggestion - 2:

Why not utilize full time staff to cover in Rocky’s absence?  Why are we hiring an administrator when the position vacated is a classified staff?

Response:

The position that was posted better serves the needs of the College.  The purpose of the posted position goes beyond being responsible for carrying out policies and procedures relating to the Safety and Security of the campus community.  The level of authority and responsibility given the administrative position has been increased to accommodate the increased level of threat and liability that the College has experienced.   We believe that the salary difference is a good investment for the College.

Response:

The Vice President of Student Services is responsible for ensuring that students have a safe learning environment.  The overall responsibilities of the VPSS position is too broad to have the front-line administrative responsibility for making that happen.   Threat and liability goes beyond student conduct and student safety.   The College also commits to Safety and Security for our employees and the public that we serve.  As stated in the earlier response, we believe that having a Director of Safety and Security to provide direct administrative responsibility and accountability services is worth the $150 per month increase that the position pays.

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Suggestion:
 

     In a recent directive from my department that we use the Duplicating Service rather than make our own copies of tests, worksheets, etc., the primary reason given was a financial one:
     "Also a lot of the cost we were referring to is the cost of paper.  When you use our copier we have to pay for the paper out of Division funds (and I tell you I purchase a lot of paper!)   When you use duplicating the paper is purchased from different funds, not ours.  I think they may buy is huge bulk which could have an additional cost savings.  Plus their machine is set up to do massive jobs."
     If this is true, then the problem could be resolved - and OC could save money - if ALL paper was purchased centrally and distributed to the divisions.


Response:

Actually, most OC paper is already purchased centrally and distributed to the divisions.  This change was instituted January of 2010 to save money through bulk purchasing and to comply with the state mandate to use 100% recycled paper.  When a division orders paper, it is delivered by central receiving and charged back to the division office at the reduced rate.

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Suggestion - 1:
 

I was looking at the job announcement for the Director of Safety & Security.  That position was a classified position and now it is an administrative exempt position.  With the budgets that are happening here at OC how can this be justified on making it a higher paying job and title when we lay off classified employees and we are getting rid of programs? 

Suggestion - 2: 

Why not utilize full time staff to cover in Rocky’s absence?  Why are we hiring an administrator when the position vacated is a classified staff?


Response:

The position that was posted better serves the needs of the College.  The purpose of the posted position goes beyond being responsible for carrying out policies and procedures relating to the Safety and Security of the campus community.  The level of authority and responsibility given the administrative position has been increased to accommodate the increased level of threat and liability that the College has experienced.   We believe that the salary difference is a good investment for the College.

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Suggestion:
 

Could we provide those cute little mouth covers to everyone who feels they would like to use one? We provide hand sanitizer, which is wonderful, but how about taking the next step and containing all those nasty germs being coughed into the air and onto surfaces? Perhaps the Nursing department could be involved somehow. Just a random thought.

Response:

The health of our students and employees is always a concern.  The basic precautions publicized during the H1N1 flu outbreak should still be followed.

• Wash your hands with soap and water often, especially after coughing or sneezing.
• Cover your mouth and nose.  Avoid touching your eyes, nose or mouth.  Germs spread this way.
• If you are sick, please stay home. 

During the H1N1 outbreak, the CDC also recommended that institutions help by distributing hand sanitizer but did not recommend distribution of face masks.  If you are interested in purchasing masks, they are available at the OC bookstore for 15 cents each.

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Suggestion:
 

It seems like everyone is trying to find places to cut money from the budget, but very few are talking about ways to increase revenue for the college. All 34 community colleges in Washington State have adopted the WAOL Angel platform and all 34 offer online classes. WAOL offers the option of holding these classes as either private (only available to the students at the college) or shared (open to students at any of the 34 colleges). Students from other colleges pay an instruction fee of $70 per credit to the college offering the course. Offering shared courses could generate a lot of money for OC. For example, I know that various colleges offer online foreign language courses, but not one of them offers a shared course. According to SBCTC, last year there were 338,109 students enrolled in the 34 colleges. Imagine how many of those students would like to take an online foreign language course and give $350 each ($70 x 5 credits per language course) to OC. 

Response:

Thank you for your excellent suggestion. Your suggestion will be shared with the Instructional Administrators and the faculty lead for foreign languages to consider as they plan for the future.

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Suggestion:
 

Just wondering why our spring break does not coordinate with the county school districts? Since some of our students have children who are on spring break the same week our spring quarter starts. I feel it may be a hardship on students looking for day care if they don’t use our day care center.

Response:

The Academic Calendar at Olympic College is set every two years, and considers several items including the faculty teaching contract, the requirements of the State Board and accrediting expectations, and the number of teaching hours required for credits in each course.  There are varying spring break schedules amongst the local School Districts which limits the possibility of matching the college schedule to any or all spring breaks.

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Suggestion:
 

Why are there 30 people on the Financial Aid Appeals Committee?  I realize some members may not be able to attend each time but wouldn’t it be a better use of staff time to just get 3 people on this committee?  To print copies for each member of the committee seems a waste of paper and staff time not to mention the time for everyone to meet.  If only 1/3 of the committee showed up, that would be 10 people…..is that really necessary?


Response:

The size of the committee as described is only a POOL of potential committee members who actually participate at each appeals committee meeting, which usually includes 5 to 6 people.
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Suggestion:
 

Would the city allow OC to create the parking space guides on their streets? Parking is a constant concern for students. We should do whatever we can to make it better as long as the cost is minimal.

Response:

The City of Bremerton has jurisdiction over all public streets within the city limits.  They have told us that they only mark out parking spots in areas with paid parking because the cost of striping is paid by the parking fees, and the meter attendants can then be responsible for enforcement.  The City is reluctant to put meters on Ohio as they do not want to create an additional expense for our students. 
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Suggestion:
 

Could we give the childcare center paper that has only been used on 1 side and does not contain confidential information?  They could use it for coloring, art projects, etc.  It could save their budget a hit from buying new supplies.

Response:

The Child Care Center welcomes donations of sturdy and clean paper that is printed only on one side.  This December was the first time in two years that we had to purchase  construction paper because we’ve had such thoughtful and generous donations.
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Suggestion:


Yes – leave balances and leave used was on our paper check stubs.  I have stacks of them that show it.  The current pay advise does NOT state how much leave and what type is paid in the check.

Response:

Please contact Human Resource Services directly, they can show you where to find this information.
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Suggestion:


I find it helpful to read these when I can, but this time part of the text (on the right hand side) is cut off and I can’t access it. Is anyone else having this problem? It makes it very hard to guess what the details are when all of the ”idea” content can’t be read.

Response:

Thank you for pointing this out.  As you can see, these technical glitches have been fixed- thanks to Dessie in IT.  He also fixed the pages of the My OC Idea and the My OC Idea Archives so that they are now cleaned, reformatted and look wonderful.  Systems are now in place to avoid these problems in the future.  Enjoy!

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Suggestion:


An idea was submitted to put faculty sabbaticals on hold along with other professional development opportunities.  The answer addressed travel & conferences saying those opportunities were out of federal money.  The idea of putting faculty sabbaticals on hold was not addressed.

Having faculty sabbaticals on hold for a couple years would be a large savings.  Is this being considered?

Response:

The Board of Trustees makes the ultimate decision regarding sabbatical approval. This year the board outlined specific criteria they wish to see addressed in the application.

• Does the purpose of the sabbatical support the vision and mission of the college?
• How will the knowledge/experience from the sabbatical positively impact instruction and student achievement?
• What will the college gain by granting the sabbatical?
• How many sabbaticals has the applicant previously received?

The decision regarding sabbaticals will be made at the March 2011 Board meeting. While the board can approve up to 12 quarters each year, only 9 quarters of requests were submitted for this year.

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Suggestion:


Can we possibly unlock the doors on each floor of the CSC stairwell?  I don’t think that full-time employees with keys should be the only ones with the ability to take the stairs if they want to.  Personally, I would rather take the stairs than use the elevator in this building.

Response:

This is an issue we have been struggling with for a while.  The problem is the need to balance safety and security with access.  We believe that we have come up with a good solution that will serve both purposes.  By March an electronic card key entry will be installed at the bottom of the south stairwell of the CSC (the one nearest the parking lot).  Once it is installed, we will unlock all of the other south stairwell doors during the day.  This will allow anyone with a key card to go up the stairs at any time during the day. 

This change should also serve to encourage more staff to get a key card.  If you have not done so already, you can get a key card by going to the reception desk on the second floor of the Facilities Services Building at the south end of the Bremerton campus.

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Suggestion:


My professor in high school said that “There is no such thing as a free lunch”.  I finally understand this statement due to the “free” reference books we receive.  Our department has so many reference books sent to us, that I don’t know what we can do with them.   Sometimes when we request a copy, we will receive multiples.  I have called the publishers and they don’t want them back.  So what to do?  Since these are not books that we use for our classes, can we give them away to students?  Do we have to recycle them, toss them or just make pretty furniture with them?  I know that there are outside programs that would like to have them, but the downfall is we have to pay shipping and I know this is not possible.  Can someone please guide me if there is a campus policy or what other departments do?

Response:

I am assuming that the books you are talking about are mostly text books, as this is an old question.  Regardless of whether they are textbooks or reference books, the answer is the same:  we encourage you to donate the  books to the library.   [Just put a note on them “gift”, and send them via campus mail to the library.]  We will process them and if they are good additions to the collection, we will add them.  [Some students benefit from alternate explanations of the course material.]  Books that are not deemed a solid addition can be sold by the library with the resulting money used to purchase other library books.

Should you ever receive an additional text that you actually ARE using for your class, we beg you to let us know, send us the book, and we will put it on reserve for students.  We check them out to students for short time frames (because of demand) and that allows students who cannot purchase their books right away to have access to the reading needed for your classes.

So please think of us first, before you get any creative notions for new furniture!

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Suggestion:

Regarding lost and late items sent via courier (UPS and/or campus courier)

First, the original comments referred to a USPS drop box only, not another metering system, but it is quite understandable that confusion would ensue with TWO college mailing addresses in the same county. Currently, personal US stamped mail items are being deposited into the outgoing mail bins. Mailing personnel were told to accept these items, which means they are sent to the Bremerton campus via UPS with OC business mail. I’m assuming this is considered de minimus use.

Second, an item clearly marked is no guarantee that it will be delivered to the right person or in a timely manner. And logging items is only proof that an item was sent, not that it was received. There have been a couple of items this year that seem to have vanished into thin air. However, there are many variables that impede correct delivery other than mailroom errors, including not returning miss-delivered items, not crossing out previous addresses on the I/O envelopes, not using correct addresses/offices/names when sending I/Os, and requesters not being specific as to where they want their item(s) shipped.

Better planning might be the more appropriate approach than trying to “fix” the current system. For example, emailing copy jobs to Duplicating services a couple of weeks prior to when that item will be needed. Duplicating usually has a quick turnaround, and that would leave ample time for the job to be picked up at Bremerton OR sent to a satellite campus. And taking a moment to double-check what you are about to send out could save you a problem with that item being delivered correctly.

Response:

Thank you for your thoughtful response. We appreciate your understanding of the interoffice mail and duplicating environment and applaud your suggestions for making the system function more effectively.

We have spoken to the Poulsbo Postmaster regarding a dropbox on campus and she told us that all of those currently allocated (based on population) are in established locations. As there is a waiting list for post box sites, and there are still no boxes in the commercial areas surrounding the campus, we do not foresee a change in our status in the near future.

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Suggestion:

It would be nice if they cleaned up the front of the CSC, the patch of flowers and plants don’t look very good to the students and visitors coming in.

Response:

As with other areas of the College, our grounds crew is currently stretched thin as it works to keep three campuses safe and aesthetically appealing with fewer staff. As a result, some chores are taking a little longer to complete. The good news is that this particular item has been addressed.

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Suggestion:

I have an idea to streamline at least one process for new and returning students… How about the Student ID Desk distributing parking passes? We have full staffing from 8 am to 6pm Mon-Thurs and 8 am – 4:30 pm on Fridays. Students already come to us for their ID – we can tell from our system if they are a current student. It’s seems a bit counter-intuitive to have them run to yet another building to get their parking pass – would certainly cut down on student frustration. It wouldn’t be any extra staffing cost and it would certainly relieve some of the pressure on the Operations staffing…

I’d be more than happy to discuss this idea in more detail with anyone who’s interested!

Response:

Thank you for your suggestion. We are currently reviewing our parking decal distribution system. We are looking for ways to make it as convenient for students as possible. Your suggestion will be considered along with other alternatives.

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Suggestion:

Since we have pay history available – I would like to see leave history available. Our paper checks had leave used printed right on them so we could accurately track leave paid/used.

Leave history is not available and the hours used are no longer accounted for on the pay information. This should be restored before we have leave audits to be signed at the end of the year – the lack of info with either leave history or leave used on our checks will make verifying an audit time consuming and difficult.

Response:

Leave history was never on the pay information. When you access your Earnings and Leave on-line you can navigate to the Leave Balances page. This page provides the same information that was included with each paper check advices. The fields presented are as follows:

Type of Leave

Beginning Balance

Leave Taken

Leave Earned

Leave Adjustment

Ending Balance

As with the paper check advices, the accruals and used reports are for the current pay period only. This allows employees to correct any errors as they happen by contacting Human Resource Services.

By now you should have received your annual leave report via e-mail for the audits. By next year’s audit, we anticipate that the electronic Positive Time and Leave Reporting system will be in place for all employees. With the new system, employees will have the added ability to track and review their leave balances for the year.

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Suggestion:

My idea is for the college to go back to the "opt in" arrangement for health care benefits for eligible adjunct faculty. It used to be that qualifying adjuncts had to choose to opt into coverage, but with this academic year a change was made (for whatever reason) that adjuncts had to "opt out" of healthcare coverage. While the adjunct faculty member pays for part of this insurance, the college pays a substantial chunk of the premium for each part-time employee who is eligible, even when they might not want to have the coverage. Rather than opting in all qualified adjuncts as the default option, why don't we return to the "opt in" arrangement, which ensures the college is paying the employer portion of health insurance premiums only for adjunct faculty members who really *want* to have health insurance coverage through their OC employment? I imagine this could save the college a decent amount of money.

Response:

I am not aware of a time when “Opt In” was the arrangement. Once eligible for health benefits, “Opt out” is the only arrangement for all employees. Benefit eligibility rules for adjunct faculty have changed, allowing for more faculty to become eligible.

The Health Care Authority negotiates insurance rates for all state employees and sets the rules for benefit eligibility. In order to get meaningful (and lower) bids from insurance companies, it must provide a relatively stable “pool” of employees. One way the state achieves this is by assuming that virtually all eligible employees will take advantage of the benefit. The “opt out” ensures that employees are not forced to take the insurance if they do not want or need it, but it does not reduce College costs.

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Suggestion:

1. How about eliminating reimbursement for mileage within your county where you live & work? Processing $10 mileage reimbursement creates more work for everyone involved. I think this will save some money or maybe not—buying supplies to office depot or going to the post office, etc. maybe we can find ways to eliminate small trips?

2. OFM rules-- that if you’re gone 11 hrs you’re allowed to claim meals--how about eliminating travel reimbursement for meals for one day trip? We have to eat anyway & plus without overnight stay the meal is taxable.

Response:

Thank you for your suggestion. Your questions have prompted our business services office to conduct a survey to determine how frequently these and other issues appear in our travel reimbursements. We will continue monitoring reimbursement patterns through the month of March. If we find that corrections should be made to our practices, we will notify the College of the changes.

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Suggestion:

With the current budget climate and more cuts to come, we need to focus on our core mission of serving students. All faculty sabbaticals and travel to attend conferences/workshops should be put on hold until our budget improves.

We do have excellent faculty who are doing a great job providing quality education to the students. However, continuing to enhance individuals professionally, when we don’t have the funding, is a luxury we can’t afford at this time. We’ve cut so many positions that we are stretched to the limit in order to continue providing that service.

Response:

Professional Development is extremely important to support faculty growth and continued learning. However, at this time the only funds used for travel and professional development are from federal (Perkins) funding or Foundation funds. Travel is under scrutiny and is approved only when the activity meets priority criteria.

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Suggestion:

I have noticed that people leave an excessive amount of space between vehicles when parking on Ohio. My idea is:

Could we get permission from the City of Bremerton to paint parking space guides out there? It is just a little idea, but there are days when I can see we could get 5 or more vehicles parked out there.

Response:

This is an interesting idea, and we contacted the City of Bremerton to determine if it would be feasible. Their response was that they only mark out parking spots in areas with paid parking, because the cost of striping is paid by the parking fees, and the meter attendants can then be responsible for enforcement. The City is reluctant to put meters on Ohio as they recognize that it would be largely students paying and they do not want to create a new expense for our students.

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Suggestion:

To date, the Poulsbo campus is unable to receive U.S. Postal service. I’ve been told that when the campus opened, the post office would not deliver out here…….sounds strange since we are a state government institution. Years later when the Olhava project was completed with a Wal-Mart, Home Depot, Starbucks, Subway, to name a few, began doing business, we are still without postal service. About three years ago at a meeting here on campus, I presented this issue to you and Dr. MacLennan. There was some response that it was being looked into. We now have the new medical office building and the beverage distribution center construction moving forward. I would find it hard to believe that these businesses will be denied postal delivery. So, here we are in October, 2010, and this campus is still without postal service.

I am bringing this to your attention, again, as I sit here listening to a frustrated employee questioning why materials from OCS have not reached OCP. While this type of mailing is to be done through the Mail Services department, we have experienced numerous ‘lost’ items, ‘late delivery’ items, etc. Too much anxiety has been experienced by faculty and staff. Another solution, if not the best, is to use the U.S. Postal Service between Shelton and Poulsbo to guarantee timely deliveries. What are the reasons that the U.S. Postal system have regarding delivering mail to a state institution? If it is something as simple as installing a locked mailbox at the entrance, why can’t this be done?

Response:

There are a couple of issues to respond to in this suggestion: Why we don’t use the US Postal Service at the Poulsbo campus, and Problems with lost and late items received through the courier service.

The US Post office has designated an address for the Poulsbo campus. Two different directors for the campus have reviewed utilization of direct postal services and both have rejected it because of the extra work that it would create for the staff of the Poulsbo campus, and because of the confusion it would cause to have two Olympic College campuses in the same county receiving mail.

Currently courier service between campuses is provided by UPS. Items sent from the branch campuses can be tracked via the UPS tracking system. Items received by central receiving bound for either branch campus are logged so that there is a dual tracking system (the UPS tracking system for the package, and the OC log for the contents of the package). Items moving through the postal system would not have any tracking unless they are sent certified (an expensive and time-consuming process). In addition, the postal service would have up to seven days to deliver packages. UPS currently delivers packages overnight.

Having stated that we use overnight service, it must be understood that there are limits to this service. Outgoing packages leave at approximately 3:00 p.m. (sometimes earlier at branch campuses). Incoming packages are received by 10:00 a.m. That means that if a package is put into the interoffice mail system after noon (12:00 pm) on Monday (after the first delivery), it will not be received at the branch campus until 10:00 a.m. on Wednesday, and then it must be delivered to the correct recipient. Please keep the delivery times in mind when sending items to the branch campuses.

Due to the tracking systems, the courier system rarely loses any items. We have discovered that lost items have usually been routed to the wrong location at the branch campuses. The best way to avoid this problem is to make sure that your packages are clearly and prominently labeled with the intended recipient and their location.

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Suggestion:

My OC suggestion is that we stop leasing the gray portable (MS001-002) and purchase it. Rumor has it that we pay 20K per year and will continue to do so

for another six years until we are moved into a new building. The market value of this building is about 8K. We have been leasing it for many years. Let’s save a buck and buy it. We pay all the maintenance ourselves.

Response:

This is a good idea, and we are looking at options. We hope to find alternative locations for the current occupants, and eliminate this portable by June 30th.

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Suggestion:

The first day of this quarter, 1 hour before my class starts, the computer in the classroom at Poulsbo campus did not behave as I wanted. The librarian told me that IT help is not available because of budget cut. I had to change the lesson plan. What should I do?

Response:

At the Poulsbo campus, an IT technician is only available during the busiest time of the day (10:00 a.m. to 2:00 p.m.). There has been no cut in this service, but the College has never been able to place a full time IT tech at the Poulsbo campus.

Fortunately, the help desk is available via telephone most of the time when a regular tech is not available. The help desk number is: 475-7600. The help desk is well versed in helping people over the telephone and can coordinate with a lab tech or other IT personnel to help with the situation at your location. If it is needed, the help desk can even get someone from IT out to your site to resolve the issue.

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Suggestion:

A Previous Suggestion:

Given the concerns about the proposed budget cuts and the possibility of layoffs we should hold off on adding new positions such as the full time environmental science faculty position.

Original Response:

This is a good suggestion and we had already decided to do this. The Environmental Studies faculty position, as well as the Adult Education faculty position have been put on hold until the budget picture improves. We will not fill these positions for the foreseeable future.

An additional suggestion to this topic:

I had wondered about this, too. It worries me that I’m seeing many new positions added when we know that layoffs are coming. It seems to me that with the added positions, including one administrative position that will no doubt pay for two or more classified positions, even more layoffs will happen. This doesn’t make sense to me, especially when I see other departments struggling (and getting overtime) because of their work load, but then I see so much waste in others.

Response:

It is not always apparent from a job posting why we have chosen to fill a position. Because of this, and to keep everyone as informed as possible, we have instituted a new column on the Staffing Reports. As of November, a “notes” column was added on the left side of the table. The note key is located at the end of the report. These notes give the rationale for opening each position. If you are interested in seeing archived copies of the weekly reports, you can contact Lu Ann Korthanke in Human Resource Services.

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Suggestion:

I have a suggestion. We should be able to use the Facilities-issued key cards as a form of ID on the campus (i.e., using it for the gym, for borrowing books from the library, or for attending events). The Facilities-issued key card contains the same information and photo as the ID cards issued from the Bremer Student Center. It even has bar code capability. One could get the current year sticker from Human Resources and apply it to the Facilities-issued key card just like it is done with the BSC-issued ID card now. Since OC is moving toward the key card system and will soon have all three campuses ready, a majority of the staff members will have card keys to enter into their buildings. As we phase in the key card system into each building, we should phase out the old BSC-issued ID for employees. Students would continue to have their BSC-issued ID cards. This would save money for OC as we are duplicating a process and both the BSC ID center and the Facilities card key center are incurring costs associated with processing the cards.

Response:

This is a good suggestion! Human Resource Services is working with Facilities Services to design the key-card template to function fully as an employee ID and to develop procedures for using the key card as the College employee ID. When these preparations are complete, the current BSC-issued ID cards will be phased out.

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Suggestion:

I know this is a real touchy subject but I have to voice my opinion. I truly believe the days for “free for all parking” are over! When this rule was created it was back when there were not that many classes or faculty on campus during the Summer. Now a days Summer Session is almost as busy as Spring or Winter Quarters. I have done an unofficial survey and all that I have spoken to said they would be happy to pay for the extra 2 or 3 months to guarantee we have a parking spot. With construction, more folks on campus etc. if you are not here by 8:30am you don’t have a spot on the street or in a lot anywhere near campus – that’s just not fair!

My idea is that as of Fall 2011 the “free for all parking” goes away and you sign up for all year around parking. Or if you need to have “free for all parking” in the Summer the only folks allowed to park in Staff/Faculty lots should be folks that have the plaque showing they have paid for a spot all year around.

and another similar suggestion:

What about all year parking fees:) This will generate addtl dollars for the college, less confusion for those who don't have assigned parking, and personnel with paid parking get to park in their respective spots w/o any hassle and get to work in time...instead of circling around the block to find a spot because someone else took their spot:)

Just a thought. Many of us are willing to pay all year parking.

Response:

Thank you for your suggestions. The Parking Taskforce, in collaboration with Security, did a review of our staff parking lot utilization during Fall 2008. At that time, approximately 33% of the parking spaces were underutilized in all faculty/staff lots. (If parking lot underutilization is 33% during Fall, theoretically the number of spaces should be even higher during the Summer.)

We did offer year round parking several years ago and discovered that several employees did not want to pay for the full 12 months because they were only on campus for 9 months. The enforcement of this parking model was impossible to maintain.

An option that has been presented is open parking in each of the staff lots with a specific number of reserved spaces. Open parking means a parking decal is still required to park; with a yearly parking fee. The reserved spaces would be charged a premium (as yet to be determined). This option would require negotiation with both classified and faculty unions.

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Suggestion:

In light of all the problems with the smoking emails etc., why don’t you lock down the “ALL” email? I don’t understand why everyone has access. The email server must xplode at times! I worked for another community college and only certain people had permission to use the ALL email such as the Marketing and Public Information office, top administrators, etc. all had permission, but not everyone in the system.

...and a similar suggestion:

It would be great to have an alternative distribution list to avoid the “All” wars that occasionally happen around here. Those emails clog inboxes and waste time. My idea envisions a distribution list where people have to opt in if they want to be on it. People on that list agree to receive emails like “car for sale, I think smokers are awesome/horrible”, etc. That way, people can send an email to large group of people who have chosen to receive “spam”. I’ve even come up with a cute name for it – the ALLternative group.

Response:

We are evaluating options for a way to better manage “ALL”. More information will following in the next few weeks.

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Suggestion:

he new HSS building still appears very sterile. I was reading through our webpage “History of OC” and thought it might be a nice way to let our OC community know of its history. Create a timeline of events in the hallways; frame and post old OC newspapers, bulletins, photographs, graduation events, sporting events, performances, college life, etc. I would love to walk down the hallways and see or read a bit of history of OC.

Response:

This is an interesting idea. It would, however, require someone to do the work. With fewer employees and budget reductions, it is probably not something we can undertake at this time.
In the meantime, you may have noted that the hallways now have large posters describing some of the earth-friendly features of the building. These educational posters are one of the elements that helped the HSS building achieve LEED gold status. LEED is an environmental rating system for building projects. All new State buildings are required to meet the silver level. Attaining the gold level is a demonstration of the Olympic College’s ongoing commitment to sustainability.

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Suggestion:

In any budget, one of the biggest concerns is man hours, meaning how many hours gets charged to complete a task by an employee. One of the biggest wastes that I see is when someone reports a light out somewhere on one of the three campuses. The electrician has to figure out exactly what light is out and then fix it. This is most predominate problem is the parking lot lights and external campus lights. I generally work at Poulsbo and we have no way to specifically tell someone in the work order exactly what light is out.
My suggestion is that we number all the external lighting in all the campuses. That way, when we have a light that is out (which is often) we can submit our work order to tell them the proper light to fix. This will save an enormous amount of time spent by the person who has to fix these lights. Rather than spending 2-3 hours figuring out which one is out, he/she can go directly to the problem area and fix it. Yes, I know that the initial costs may make some hesitate, but down the road, it would be a huge cost savings if you look at the man hours spent to fix it. Bear in mind that the electrician who fixes these outages generally works during the day and the lights are not on when he goes to repair them.

Response:

Thank you for your thoughtful suggestion. When you see our electrician on your campus for several hours, it is not because he is searching for the one light that was reported out, it is because he is saving himself a second (or third) trip by testing all of the exterior lights and replacing any that are out. Although this is time consuming, it means that he makes fewer trips to the Poulsbo campus. Facilities crews do their best to consolidate all of their trips to the branch campus, and by doing so save many man hours over the course of the year.

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Suggestion:

I don’t know if this is possible, but now if there is more space at the Poulsbo campus, can the Physical Therapy Assistant program be moved there so the college could save the rent money now being spent for a space off site?

If it would save any money, it may be worth even breaking the lease.

Response:

We are evaluating options at this time. The lease expires in July 2011.

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Suggestion:

I noticed the sprinklers outside of Engineering running full blast on Tuesday, after we had 4 days of soaking rain. Additionally, the sprinklers were running at 2:30 pm; all water districts recommend watering before 9 am, or after 5 pm, but not in-between to conserve water and cut down on evaporation.

It would make sense from a budgetary and environmental standpoint to not water the grass when it’s already saturated by (free) rain, or during the warmest part of the day.

Response:

Thank you for your suggestion. We are in the process of reconfiguring our watering systems and calibrating our sensors and timers to address the issues you bring up. This is part of our energy audit retrofits, through which the College will be saving thousands of dollars in energy costs over the next ten years. As we correct problems, our watering systems will become part of the solution, instead of part of the problem.

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Suggestion:

While it’s true that some meetings need to be brainstorm meetings, the fact is that more often than not, brainstorm time can be placed on the agenda, with people sharing ideas but not discussing them in depth. Discussion can then grow out of motions, and not be freewheeling time-gobblers. It might help if the College adopted guidelines for meetings; Robert’s ROR is usually adequate.
I propose the following as rule-of-thumb policies for every College meeting:
*Meeting time is posted at least a week ahead on a College Meetings Calendar, preferably sooner.
*Meeting times for regular meetings are posted at the beginning of each quarter on the College Meetings Calendar.
*Meeting times for occasional meetings are scheduled via Outlook, at the convenience of the participants, to enhance fullest attendance possible.
*A call for Agenda items goes out at least a week before the meeting.
*An Agenda is posted at least a day before the meeting
*In rare instances, meeting may be declared a committee-of-the-whole brainstorm session, in which case the meeting topic is posted in advance; conveners are trained in leading brainstorm sessions and know how not to cut ideas down or cut people off.
*At the meeting, the Agenda is adopted or amended as the first order of business.
*The meeting follows the Agenda.
*The Convener moves the discussion at a fair but brisk pace; conveners know who to do this, as well as how to entertain motions, open up discussion, and reach conclusion of the topic, whether by majority vote or by consensus.
*Following the meeting, brief notes or minutes are posted in a timely manner in a meetings blog or on a website; changes to minutes or notes may be made during the following meeting, but personal blogs are the responsibility of the author.
*Action items are highlighted in minutes or notes; in any case, there will be a public record of the significant outcomes of the meeting.

Of course, this proposal presumes the presence of an up-to-date College Meetings Calendar, easily accessible by all employees, and someone who maintains it.
It also presumes that meeting leaders have had training in the above policies and that all College employees are familiar with its points.

Response:

This suggestion speaks to an issue that impacts us all. Time is a valuable resource and the amount of it consumed by meetings of all sorts, can be a drain on our energy and capacity for good work. As a result, Dr. Mitchell asked the Dean of Business and Technology to prepare a presentation focused on meeting protocols and considerations. The presentation was completed and has been made available to stakeholders throughout the College.

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Suggestion:

Given the concerns about the proposed budget cuts and the possibility of layoffs we should hold off on adding new positions such as the full time environmental science faculty position.

Response:

This is a good suggestion and we had already decided to do this. The Environmental Studies faculty position, as well as the Adult Education faculty position have been put on hold until the budget picture improves. We will not fill these positions for the foreseeable future.

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Suggestion:

At least twice in the last quarter I have seen lists of "Faculty" which included only full-time, permanent faculty. These were not obscure locations - one was the "Olympic College 2010-2011 Catalog" (pp 144-148). The other was an on-line list of MESH faculty, linked by the new Library mathematics web page.

There were MANY experienced and professional faculty members missing from these lists - the adjunct teaching staff. I realize that the list of active adjunct faculty changes more frequently than the list of permanent faculty - although some adjuncts have been with the college for decades. So it may be impractical to list every adjunct faculty member as well.

But I suggest that every list of "Faculty" at least include an acknowledgment of the contribution of adjunct teachers to the staffing of the classes taught at Olympic College, something along the line of:

"XX% (depends on the nature of the list) of the courses at Olympic College (or in xxx Division, etc.) are taught by professionals hired on non-permanent, usually part-time contracts. Because a list of these adjunct faculty members would always be incomplete, only the permanent faculty are listed here."

Response:

We agree with this suggestion, and while it is difficult to maintain an accurate list of adjunct faculty, OC will use the verbiage suggested wherever possible to call attention to the fact that there are other fine professionals that teach at the college. We will also publish adjunct faculty on the priority hiring list whenever space allows. Thanks for this suggestion. The verbiage suggested was:

“XXX (depending on the nature of the list) of the courses at Olympic College (or in XX division) are taught by professionals hired on a non-permanent, usually part-time contract. Because a list of these adjunct faculty members would always be incomplete, only the permanent faculty are listed here.”

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Suggestion:

I’ve been thinking about how inconvenient it sometimes is to use the online Class Schedule Planner. I’m also a student here, and when I’m online using the Planner, I sometimes find that it’s hard to keep track of how many credits I have already and how many I need that are still left. I’ve thought of the idea of having a way for students to log into their account, perhaps with OASIS, and have their credit planner located there. You know, the one that you can get from Advising and that is also located in the beginning of the Catalog (I’m talking about the worksheet on page 4 of this section).
I’m not sure if these worksheets exist for the other Associates degrees offered here but I use mine obsessively, but having only one copy kept up by hand at home in some drawer of my desk makes it extremely difficult to keep up with while I’m at school and looking at the classes for registration online. I thought a way to electronically record these credits online by logging in would be incredibly helpful… Just a thought! Thanks for your consideration!

Response:

Thank you for the feedback -- Great suggestion. Degree Audit is now available at oasis.olympic.edu which should help. It is not yet integrated with the Class Schedule Planner. The state is making this easier for us next summer by providing access to the databases. At that time, we will work towards seamless integration between Degree Audit and the Class Schedule Planner. In the meantime, check out Degree Audit.

Stay tuned for future upgrades to the Online Class Schedule Planner, and send us more feedback.

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Suggestion:

In the article linked to below on the steps some colleges are taking to combat cheating, I saw the following quote. Is something like this tutorial possible here at OC? I know that many of us include information about the consequences of cheating in our syllabi, but it sounds like the tutorial may be a relatively simple proposal that seems to have a record of success.

For educators uncomfortable in the role of anti-cheating enforcer, an online tutorial in plagiarism may prove an elegantly simple technological fix.

That was the finding of a study published by the National Bureau of Economic Research in January. Students at an unnamed selective college who completed a Web tutorial were shown to plagiarize two-thirds less than students who did not. (The study also found that plagiarism was concentrated among students with lower SAT scores.)

The tutorial “had an outsize impact,” said Thomas S. Dee, a co-author, who is now an economist at the University of Virginia

“Many instructors don’t want to create this kind of adversarial environment with their students where there is a presumption of guilt,” Dr. Dee said. “Our results suggest a tutorial worked by educating students rather than by frightening them.”

Only a handful of colleges currently require students to complete such a tutorial, which typically illustrates how to cite a source or even someone else’s ideas, followed by a quiz.

The tutorial that Bowdoin uses was developed with its neighbor colleges Bates and Colby several years ago. Part of the reason it is required for enrollment, said Suzanne B. Lovett, a Bowdoin psychology professor whose specialty is cognitive development, is that Internet-age students see so many examples of text, music and images copied online without credit that they may not fully understand the idea of plagiarism.

Response:

The suggestion for a tutorial is an excellent idea. We address cheating and plagiarism in the Orientation to College class, General Studies 101, and discuss it in some depth in the Strategies for Academic Success class, General Studies 105. Many English faculty cover plagiarism in English 101. We also talk to students about plagiarism in the Writing Center. While this is a good start, we still do not reach every OC student and we do not have a consistent message about cheating. Unfortunately, requiring every OC student to take an anti-cheating tutorial is a challenge because our students enter OC in many different ways and for a wide range of educational purposes. We will bring the idea to the Instructional Policy Council for further discussion.

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Suggestion: 

Regarding the new recycling and garbage bins outside the new HSS building, I have noticed that people are throwing garbage into the recycle bins, and recycling into the garbage bins. The bins are marked on the top, but otherwise they look the same.

I think it would be a good idea to paint the recycle bins green. And if it’s possible to get the recycling sign on the side, small ones, on the slats of the sides, it would give people the visual cue they need to put recycling into the right bin. But without that, they just don’t look. They see a “garbage can” and put stuff in and don’t think about it again.

Response:

Thank you for your suggestion. The facilities crew has noticed this problem as well. We will soon begin a process of switching the current exterior bins with bright blue bins to match the blue recycling bins inside buildings. Initially we will replace six bins with the blue ones. It is our hope that the new bins will provide enough of a visual difference that people will notice and change their habits. We will be monitoring the bins to determine if the change is successful. If it is, we will swap the remaining bins as our budget allows. You can assist in the process by gently reminding people to recycle what they can, and keep trash out of recycling bins.

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Suggestion:

So everyone can share their point of view on smoking or whatever, would it be possible to have a blog where thoughts can be expressed. The campus was asked twice not to send responses to all, but it didn’t stop. So each individual had to set up a rule on their computer to avoid the emails, much time was wasted. I’m sure there will have to be rules to some extent; common decency would be appropriate etc.

Perhaps a second idea would be for the Olympian to have a column “Opinions wanted” or “Opinion blog”.

Suggestion:

Maybe this has already been suggested, or perhaps it’s not feasible, but I thought in response to the recent responses to “ALL” emails there could be a place, internally, on the web site for staff to post comments about anything going on at the college. Maybe the My OC Idea is already such a place, but this could be something like a running blog that has different topics. For example, folks can click on a link titled, “Security” to post any comments/concerns, or one titled, “Policies” or “Smoking”, etc.

Response:

Administrators have been in discussions with our IT staff about the many issues touched upon by these two suggestions. We are evaluating options but have not reached any conclusions at this time.

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Suggestion:

The floors around the shower area in the men’s locker room are smooth concrete; I notice that they can become quite wet when the showers are in use, and I worry that this may be a safety concern. Is it possible to install rubber matting to prevent slips?

Response:

Thank you for bringing this issue to our attention. Safety is an important concern for the facilities department and the College as a whole. The wax on the floor of the locker room will soon be replaced with a different kind that is skid resistant. This will help prevent falls and will not run the risk of mold and mildew issues that rubber matting can cause.

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Suggestion:

I was wondering why the Classified Staff Development Reimbursement program has a probationary period of one year for part-time OC staff, while the Employee Tuition Waiver program only requires six months. I realize that they each are funded differently and that the Classified Staff Development Reimbursement program takes into account the grades one receives in the classes for which they are requesting reimbursement, but I do not understand why there has to be a six-month difference between the minimum employment periods for each of the programs. I think part-time staff, having worked at least six months, should have equal opportunity to both programs. If an OC employee is dedicated to enhancing their career path by taking classes at OC, the College, being an educational institution, should support its employees in their professional development. I hope that the CSDC committee will take this into consideration and adjust the minimum employment requirement for part-time staff for the Classified Staff Development Reimbursement program.

Response:

The CSDC Committee discussed the suggestion and agree that part-timers’ eligibility for reimbursement should parallel the tuition waiver eligibility-- after six months of employment (average 75 hours per month). The change will be implemented Fall Quarter.

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Suggestion:

We see cars with our OC parking stickers all over Kitsap County and beyond. They are great advertising for the college. Is it worth thinking about a small redesign so that they could be even more eye-catching and perhaps carry some college information?

Response:

Excellent idea. You are a brand champion for Olympic College! A brand builds name recognition and name awareness of an organization over the long term. Redesigning the Olympic College parking stickers will help enhance recognition of the college’s name and will work together with existing materials the college community uses to strengthen OC’s brand. The parking stickers are a great tool to get the name of Olympic College out there and more visible!

We are beginning to research the design and printing specifications for a new Olympic College parking sticker. The parking stickers will take several months to design and print, and we expect they will be ready by the middle of the 2010-2011 year.

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Suggestion:

One of the biggest impacts on the College budget is meetings. There is an overabundance of meetings at the College and too many meetings are time wasters. “Why work, when we can talk about it?” is quickly becoming an adage at Olympic College. The College needs to take a serious look at all of the meetings and assess exactly how much time and money is spent for people to meet. The College also needs to ask if the outcomes of these meetings match the cost. Are taxpayers getting a good value on their investment? In an era of budget cuts, being overworked and understaffed, and finding ways to work more efficiently, I suggest the following:

Reduce the time spent at meetings by using the following paradigm:

• All weekly meetings should meet bi-weekly.

• All bi-weekly meetings should meet monthly.

• All monthly meetings should meet quarterly unless otherwise necessary.

• No meetings should last more than one hour unless it meets quarterly or has real business to accomplish.

• A quarterly assessment of this paradigm should be made to ascertain if this model is working.

Meeting chairs should create meaningful meetings by using this model:

• The purpose of the meeting should be defined and all meetings should have clear outcomes.

• All meetings should have an agenda, start and end time and no information sharing. (I know this sounds counter-intuitive, but meetings should not be used this way. Share information via email, newsletters, etc.).

• In order to maintain a participatory process, have less personnel at meetings, but assign them as liaisons responsible for informing various constituents, bringing back their constituents’ concerns and input, and holding them accountable to doing that.

• Make sure that things that can be taken care of in an email, phone call or memo aren’t happening at a meeting.

• Meetings should be used to explore complex information and answer questions.

• All meetings should have a parliamentarian who makes sure that the meetings stay focused and on-task.

• The Chair should always summarize the main takeaways of the meeting and review the assigned tasks so that participants have a clear understanding of the outcomes of the meeting and next steps.

• Ensure that informative minutes are taken, published widely and in a timely manner so that constituents are informed of the discussion and outcomes of the meeting.

Participants need to learn what is expected of them:

• There should be clear-cut expectations that meeting participants come to the meetings prepared (have read the material, familiar with the data, have completed assigned tasks, etc.)

• Time should NOT be spent catching people up as that sends the message that they do not need to come prepared.

• Meetings should not be used for venting (that’s what happy hour is for!).

• Meetings should be used to tackle complex problems, arrive at solutions, assign and follow-up on tasks, and make decisions and/or recommendations.

Response:

Thank you for these time saving suggestions regarding meetings. Lively conversation at both President’s Council and Cabinet has occurred in response to this discussion. There was agreement on many of your statements; however, there was consensus that meetings needed to be better defined. Business meetings and creative-type meetings should be treated differently. It was agreed that in some instances a meeting should have no formal agenda, but should encourage idea sharing. Members of President’s Council and Cabinet felt that this type of idea sharing is sometimes best served person to person rather than in an electronic format.

These committees also agreed that guidelines should be adopted for business meetings and that the length of the meetings be kept short. Business meetings should have a clear function then be conducted in a manner that addresses that function.

Information on meeting guidelines is currently being gathered and will be presented back to the President’s Council group for review and possible adoption.

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Suggestion:

I just found out that the Prof-Tech web pages are only updated annually, i.e., new programs, certificates, and degrees are not added to the web site until the annual catalog has been finalized.

WFD program development staff work throughout the year to add and update programs, certificates, and degrees. Couldn’t we add those new offerings to the web as soon as the SBCTC has approved them? It could be part of the WFD program development function.

Just thinking. It would be nice if the web site had the most current info.

Response:

This is a very good suggestion. As a change in procedure would impact a number of OC faculty and staff, Instructional Support Services and Workforce Development are working together to develop an efficient and effective solution. Please stay tuned.

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Suggestion:

I’m wondering if the calendar committee can take a look at how our Spring Break is configured - many of us on campus have young children and OC’s spring break does not correlate with any of the surrounding school districts. This puts a strain on families and child care providers (not to mention the safety of school age children whose parents might simply decide to leave them home alone during their break). It is my understanding that the calendar is written in such a way so that faculty can have a month off in the summer between breaks, but I’m wondering if this practice of the past needs re-visiting. What about a four quarter 10 week system allowing the faculty a choice of which quarter to “break” from? What about surveying the faculty to see what the current needs are rather than relying on an old system that may or may not work.

Response:

This is a great idea and I will take it to the Calendar Committee as well as Faculty Council in the fall. Since the calendar is set every two years, the Calendar Committee won’t meet again until Fall 2011 or early Winter 2012, but I will be sure to put it on the docket.

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Suggestion:

I recently read the civic participation as a graduation requirement and would strongly encourage the college to look at developing service learning courses, designating these in the course schedule, and creating the “civic participation” requirement of completing of at least one service learning course. The American Association of Community Colleges has a wonderful grant program to help colleges institutionalize service learning, develop curriculum, support faculty, and work with community partners and CBO’s. I could be a helpful resource, as I have managed a Service Learning grant funded program that paired Student Programs and Instruction in an effort to advance service learning efforts.

Speaking of tenure - Does the college have a criteria in tenure review/expectations for governance and civic participation. If so, I would appreciate a broad interpretation of “civic participation” to include volunteering as a student club advisor, or student government task forces/committees around a particular project, consistent/steady participation in co-curricular events, especially our lectures, cultural activities, and other educational programs (whether it be as a lecturer, guest panelist, moderator, facilitator of discussions, workshops, etc.), and service learning efforts and partnerships with community agencies.

Response:

I will pass along this suggestion to the Faculty Curriculum Leadership Team for them to consider having a “civic participation” requirement for students to complete at least one service learning course.

In regards to the tenure process, involvement in community activities, student club advisor, participation in co-curricular events, cultural activities and other educational programs are certainly an option for probationary tenure track faculty. The current collective bargaining agreement includes both essential and related duties. I have included the language here for your review. The current CBA is located on the College’s website at the following URL:

http://www.olympic.edu/StaffFaculty/HumanResources/cbas.htm

APPENDIX B-4

Academic Employee Responsibilities

Section 1. Related Workload Standards

Essential responsibilities are considered the task of every faculty member and in general take precedence over related responsibilities. Exceptions to this expectation may occur based on the unique situation, responsibilities, program or needs of the discipline as agreed upon by the faculty and supervising dean. Faculty shall meet with the dean, either individually or in discipline groups as needed to determine how each faculty member will contribute to the related responsibilities. Faculty are not expected to undertake all the related responsibilities and those that are undertaken can be changed by agreement of the faculty member and the dean.

Full-time teaching faculty shall be available to students for five office hours per week. Some of these may include presence on-line, by email, by phone or by providing individual appointments but may not exceed 80% of a faculty member’s office hour responsibility. Faculty shall provide to the division hours of availability as early in the quarter as possible, but no later than the end of the first week. The division office shall be responsible for communicating faculty office hours to students.

In the event that a faculty member and a Dean cannot agree on the faculty member’s choices of related responsibilities, office hours or performance of any of the contractual duties, a Dean or a faculty member may appeal to a review committee. The committee shall consist of three faculty; two from the member’s division, one from another division, and two administrators all of whom are appointed by the Association President and the Vice President of Instruction or Student Services. The committee shall make a recommendation to the faculty member and his or her Dean within three academic weeks. The committee shall review the expectations and/or performance of those expectations and make a recommendation to the faculty and his or her Dean. Should the committee fail to come to a consensus or should the committee’s recommendation fail to be implemented or should one party refuse to accept the recommendation, then the matter should be referred to the appropriate Vice President for resolution.

Section 2. Teaching Academic Employees

2.1. Essential Responsibilities

2.1.1. Provide quality teaching including related preparation and grading.

2.1.2. Provide class syllabi to students enrolled in classes and to the division office as requested.

2.1.3. Teach assigned courses in appropriate disciplines in accordance with college catalog, schedule of classes, course outlines, course syllabi, and any departmental guidelines.

2.1.4. Maintain accurate records of students and complete forms as required.

2.1.5. Maintain office hours.

2.1.6. Participate in all-faculty, division, and discipline meetings.

2.2. Related Responsibilities

2.2.1. Advise students.

2.2.2. Complete course outline forms.

2.2.3. Develop and update curriculum.

2.2.4. Participate in discipline and/or subject and/or division planning, including annual and quarterly schedule development.

2.2.5. Serve on department, division, and college committees.

2.2.6. Participate in campus governance.

2.2.7. Engage in professional development activities.

2.2.8. Participate in academic, professional, or regional communities.

2.2.9. Research or publish in an academic field.

2.2.10. Evaluate adjunct faculty within the appropriate field.

2.2.11. Direct adjunct faculty within the appropriate field.

2.2.12. Participate in college outreach.

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Suggestion:

Why does the cashier rarely have any cash on hand for paying out the reimbursement vouchers that payroll gives out? I am always told on my first attempt that they have no cash, and it usually takes a week or two of trying back every day to finally get reimbursed. I have tried calling over there ahead of time to see if there is any cash on hand, before I potentially waste time going over there, and have never had anyone answer the phone. There has got to be a better or more consistent way of handling this. I’d rather be given a check to take to my own bank than waste time going over to the cashier every day, if they are not going to be able to have cash on hand consistently.

Response:

The cashier’s office will attempt to replenish petty cash weekly. This may not be possible during peak registration times. If you cannot reach the cashier’s office because they are busy, you can call Janell Whiteley (ext 7504).

Later this year, we hope to make it possible to wire funds to your personal account. This would allow direct deposit of travel reimbursements. We will provide more information on this option when it becomes available.

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Suggestion:

I think the cost saving efforts of decreasing water pressure and installing motion sensor lighting were both great ideas. What would be the chance of getting the motion sensor lights installed in copy areas, kitchens, and restrooms; areas that are only occupied for a short time? Also, are we required to have the elevator doors open and close at automatic intervals all day on the 1st floor, even if the elevator isn’t called for use?

Response:

Thank you for the compliment on our energy saving efforts. Our initial efforts were in the areas that our energy consultant identified as having the quickest pay back for our investment. Our next step is to start on the areas that will take longer to pay back. We will be installing sensors in areas like the ones you suggested as we get time and money.

Thank you for letting us know that the elevator door was opening on the first floor of the CSC when no one needed it. We will have the service company work on this. It is important to let the facilities department know when you see things malfunctioning like this. Our maintenance crew will always make needed repairs they see, but frequently breakdowns are apparent to the local users long before someone from facilities happens to notice. Using the facilities work request on-line at:

https://dl.megamation.com/cgi-bin/Oecgi2.exe/INET_OLYMPIC_LOGIN_PRE

or calling in to:

475-7810

Really helps us keep the college looking good, running smoothly,and keeping energy use down.

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Suggestion:

I was curious as to who deemed that “students could fax items at the BSC” (as stated in the response to my OC idea request for a centralized mailing center for students).

This has been a long on-going service rumor that has never been substantiated in the 10 years that I’ve worked here. If this is true, I will need to request more money for a sturdier fax machine, increased toner and paper usage and increased long distance telephone usage. Could you please let me know where my responsibility lies?

Response:

Faxing is available in the ASOC office. Currently that services is only available for the local area, but long distance services will be available in July. Students can utilize this service during hours when the ASOC office is open. The ASOC will determine what can be faxed.
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Suggestion:

A colorful painting of Earth on the blank wall that faces you when you enter the new humanities building.

Response:

There is now a poster on that wall describing some of the environmental aspects of the HSS building. This is the initial poster in a series distributed throughout the building to help educate our community about the building and green building in general. The education available through these posters and building tours is itself an element contributing to the building's overall LEED status.

The sculpture in the plaza outside the HSS building was commissioned as the public art component of the project.

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Suggestion:

I was in Duplicating and Mailing Services today and noticed a large number of envelopes getting stuffed and ready to go out into the USPS mail. I found out that these are the annual statements for OC. I believe one of these goes to each employee and faculty member and to some community members as well. It would seem to me that having these printed by an outside source as well as sending them to people that have e-mail is a cost we just don’t need right now. Why can’t the mailing list be pared down to include the people that do not have e-mail, such as business owners, perhaps board members, etc. The people that are on campus most or all days could received a copy via e-mail and could request a printed copy from a limited quantity available through DMS.

Response:

We are with you on this one! Printing and mailing has gotten extremely expensive and, in these economic times, we are watching every penny.

The college has a mandate to communicate to our public at least once a year on our strategic initiatives. We use this opportunity to also celebrate college & employee achievements, as well as our OC supporters by packing all of the required and desired information into the Olympic College Annual Report.

This year we pared the printed and mailed “hard copies” down as far as we could, and did sent it electronically to all those for whom we had email addresses, including our campus community. We are not totally transformed to “electronic” yet, but as you will see below, we have succeeded in getting 1/3 of our distribution migrated to electronic delivery and will keep working on it!

While we have a commitment to using OC printing facilities where possible, the requirements for this project necessitated use of an outside printer.

The figures for the 2009 OC Annual Report are below:

Graphic design/writing/editing - $0.00
(produced by OC Comm. Dept)

Printing: $3,713.00
(3,500 copies/ 20 pages/ recycled paper)

Mailing: $1,076.00
(postage/envelopes/cover letter paper)

Number mailed: 2,916
(to opinion leaders/community members/
Donors/advisory board & other volunteers/
Legislators & elected officials/Pres.’ List)

Number retained for Outreach/Comm events: 584

Online version sent via email: 1,400
(OC exempt/classified, faculty, hourly,
Student employees & community members
that have provided email addresses)

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Suggestion:

1) Civic participation should be part of the requirements for graduation with this activity meeting the standard along with community-based volunteer activities.

2) Faculty selected for tenure committees should have periodic training in the purpose and limits of the role of the tenure committee and its members. There have been some recent travesties resultant from runaway egos on committees that have cost the College excellent young teachers and expensive wasted recruitment process. We need to set a standard and not allow personal agendas to pollute the tenure process.

Response:

This is an excellent suggestion; thank you. The Office of Instruction will work with the AHE to offer training annually to tenured faculty members who currently serve or are interested in serving on tenure committees. This can be accomplished at the same time as the already established orientations/training for tenure process facilitators, for student participants, and for new faculty members going through the tenure process. This would be a great way to ensure uniformity in the application of the process across the divisions as well as communicate how to ensure that the process is fair and unbiased. Currently, the Office of Instruction provides training for the following members of the tenure committees:

• Newly hired probationary faculty during Opening Days. (New deans also participate in this training).

• Facilitators

• Student Representatives

Including current tenure committee members in the training is a great way to ensure that everyone is on the same page. Again, thank you.

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Here is another additonal responses regarding the dental insurance question:

Don’t forget about Sunrise Dental who works with the Union to provide low cost care to employees who currently have Delta Dental on their plan. Free initial exam, x-rays, consult. They might still be offering free tooth whitening to new patients. I had $900 worth of work done after the initial visit and paid under $200 for it.

Thank you, WPEA!

In response to several well thought out and helpful email suggestions regarding budget reductions, President Mitchell wrote the following response:

“We are beginning to receive regular input via the My OC Idea. I want to clarify some things in regards to sharing the input and the nature of responses since people seem to have different expectations for the program.

First, if the input identifies specifics such as individuals or positions currently filled by individuals that should be eliminated via reorganization those specifics will not be shared with all. What will be shared with all is a general response that indicates we received a suggestion that an area should be reviewed for reorganization and such a review will be considered.

It is not appropriate or fair for an individual to learn (at the same time as the entire College) via My OC Idea that his or her position has been recommended for elimination by another person. The potential morale and conflict issues are obvious.“

Here are additonal responses from employees regarding the dental insurance question:

You may also want to include in your response that for the fullest coverage you need to make sure that the dentist is a contracted in-network provider for Washington Dental Service/Delta Dental. Non network dentists are covered at 80% for routine care, versus in-network providers who are covered at 100% for routine care. I found this out the hard way when I switched my kids to my insurance from their dad’s and did not check their dentist’s status with Delta Dental first. For the fullest coverage I will have to find them a new dentist who is “in-netowrk.” The customer service rep at Delta Dental are very helpful on the phone and can email you a list of the in-network providers in your area, or you can look up network providers on their website, http://www.deltadentalwa.com

I use CareCredit for my dental expenses. It gives the patient time to pay off the dental bill without any finance charges if paid in full within 3, 6, or 12 months – depending on the original charge. It is administered by GE Money and is a great help to those that get a large dental care bill. I realize this doesn’t solve the problem of high premiums, but that is due to our medical coverage, not our dental. Get with the WPEA for the next negotiations and let them know what changes you would like to see in the next bargaining agreement. If you are not classified, get with your union rep and get the dates for the beginning of the next contract negotiations.

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Suggestion:

I've been wondering why our dental insurance is so danged expensive. When I've used the coverage, it actually doesn't pay that well, leaving us still quite a bit to pay out of pocket. For just myself, coverage for my two fulltime years has been hugely costly, yet I have gotten little return. While I know that insurance spreads the risk, and others have much more expense than I, still, if what the insurance actually pays out is such a small proportion of the bills, why does it cost so much? Can't we negotiate for a plan that costs the state less? Very few could have worse benefits!

Response:

The Health Care Authority of Washington State manages the insurance health care benefits plan for Washington State employees including employees of Technical and Community Colleges. We have no options to negotiate plans or costs.

Health insurance premiums include Dental care; there is no premium fee for Dental coverage. The monthly health care insurance premium for an employee (with no dependants) range from $22 - $132 depending on the plan selected. Most employees elect Uniform Medical ($41) or Group Health ($71 for classic and $22 for value).

The coverage for dental care range from 100% for preventative and diagnostic to 50% for services such as restorative crowns and dentures. The coverage rate for most routine dental care is 70-80%.

For detailed information and comparisons, visit:

http://www.pebb.hca.wa.gov/dental_comp.html

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Suggestion:

This idea actually belongs to my nephew, who is a student here. He suggested that when a class is canceled for the day (an instructor is ill, perhaps) that there is a link developed to the OC website so that students can access that information BEFORE they come to campus. There are times when students drive from a very long way from campus to find that their course is canceled. I know that every student would not check every day, but especially if they had a long commute, and they were coming to campus for one or two courses, they might utilize this regularly.

Something like this for room changes would be great as well; I spent a LOT of time this week helping students (especially in the evening) find the rooms for their courses. It is especially problematic if the room has been changed and the student doesn’t understand the new abbreviation for the building that is posted. ENG for instance, is Engineering, but most students see that as English, and then they don’t know where to go!

Response:

“Presidents’ Council reviewed a “My OC Idea” suggestion recommending we adopt a more user friendly way of alerting students that their class has been cancelled when the term is in session, whether due to instructor illness or other extraordinary circumstances. As an example, one possibility might be to post a link on the OC web page that would provide more real time status for classes that have been cancelled, allowing students to avoid an unnecessary trip to one of OC’s campus locations for an on-ground or ITV class. The Council discussed this and other possible options, agreed the proposal had great merit and assigned the action to the Dean of Business and Technology to investigate options and opportunities for implementation with the appropriate staff. This item will be scheduled for discussion at an upcoming IAM meeting when a staff representative from Information Technology can attend.”

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Suggestion:

When planning future parking lots, instead of having the entire outlying areas landscaped, have a few breaks in between for pathways. This will avoid shrubbery being damaged and destroyed and will give students/ staff easier access to and from the lots. Also try to keep in mind the where the bumper stops the car, to avoid landscapes being damaged. Most vehicles end up in the shrubbery because they pull all the way to the bumper!

Response:

This is an excellent suggestion. We will look at appropriate pedestrian walkways when planning future parking lots. Safety is our first concern and pedestrian pathways must lead to safe places to cross roadways and traffic. In planning for future parking we will evaluate the need for wheel chalks based on the parking lot design and location of adjacent landscape.

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Suggestion:

Other businesses are currently doing this such as Best Buy and Red Lobster, and I thought this will help the college save money too!

Have all paychecks direct deposit. Get check stub online.

Savings:

1. The time used printing checks and cost of printing checks.

2. The time staff use to stuff checks in envelopes.

3. Time and money spent on postage and mailing checks to individuals who do not pick up their paycheck on payday.

4. Time saved on staff contacting employees who have moved and have not change their address at OC and check was returned to the college.

5. The time spent monitoring the counter on payday for employees to pick up paycheck.

Positive: Employees have their money available and no need to go to the bank to cash check, especially before a holiday.

What if an employee does not have an account? These businesses who are currently practicing this method have resolved that issue also. This email would be too long if I explained it.

I know this idea will probably have some resistance. Change is hard for many people.

But the world is changing to do more online and electronic and other businesses are already practicing this method to save their company money, and we could be one of those if we implemented this idea. Thank you for your time.

Response:

We are implementing most of this suggestion effective with the May 10, 2010 payroll. We will not print pay advices for those using direct deposit, which will save time for payroll staff. Under state rules, we cannot require an employee to use direct deposit. We will explore how to expand and encourage direct deposit.

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Suggestion:

We have had many requests over the years for a “mailing center” for the students. Faxing, copying, emailing, report prep, i.e. Kinko-like services, etc…

As we are in a rather commercially isolated area (no mailing center in the downtown Bremerton area that I know of), would it also be possible to make this service available to the public? Great opportunity for making money as well as helping the local community?

Many students do not have home computers/printers so this would be a great service to them.

I look forward to a discussion regarding the offering of these services.

Response:

Many of these services are available on campus now. Students can make copies in the library or at the Bookstore, send faxes at the BSC and use computer lab and library computers to send emails. We have to be careful to what extent we compete with the private sector, which is why duplicating services is not open to the general public. There is commercial service available on Wheaton Way in front of Fred Meyer.

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Suggestion:

Problem: Many students that would benefit most from our on-line class offering are unable to take these classes because they do not own a computer or have sufficient on-line access.

I’m thinking specifically of a young, single mother that took an evening class from me in the fall. She works full time during the day and takes college classes in the evening. Her child is in care all day. She cannot afford a computer. On-line classes for her would be ideal because she could pursue her degree and be home with her baby. I’m sure she is not our only student with this same story.

Suggestion: We could help low-income students working toward their education by giving them greater access to our on-line classes. One idea to accomplish this would be by starting a laptop recycling program. A laptop donation site would need to be established. Volunteers could clear the laptops and make sure the software is updated with basic student software packages (Microsoft Word, Excel, PowerPoint, etc.) and wireless capabilities. Students would be able to check out a laptop based on need.

Response:

This is an interesting idea but would be difficult to implement. Repairing and maintaining laptops of all brands and types would be challenging, especially using volunteers and I don’t believe we have the manpower to manage this. We will explore other alternatives with the student technology fee committee.

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Suggestion:

I would like to propose that we put a bell or something that makes noise on the carts that cruise around campus. I believe it would improve efficiency of the staff that drive the carts because students could hear them coming and move out of the way faster. It would also keep students from getting startled while walking around campus and then looking over your shoulder and there is a cart right on your heels. This would be an inexpensive way to help both the students and staff.

Response:

We discussed this at cabinet and determined that a bell or other noise device on carts would be disruptive when driven on walkways or roads adjacent to classrooms. We will continue to stress safe driving practices for those who use the carts.

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Suggestion:

Campus-wide Database for Travel Paperwork

Travel paperwork (TAs, TEVs, and MTEVs) could be filled out on the web in a step by step process (something like Procure Plus but WAY more user friendly). The data entered would go directly into a shared interactive database where each record in the database is the equivalent of one form submitted to Accounts Payable. The data once entered could be printable on the same familiar forms, if that was deemed desirable.

Summary

The carefully designed database would walk the user through the many steps required to complete travel paperwork, allowing them to skip steps that are not relevant to the particular trip being reported. The data entry interface would help users navigate the seemingly endless details of travel policy and practice, while control the data entered for appropriateness and accuracy. Step by step, the system would explain/control the ifs, ands, or buts associated with that part of the policy. The resulting form would be much easier for both experts and novices to complete accurately and thoroughly. As a starting point, I suggest using the cell notes Gwen Garrett created for our current Excel travel templates, and developing further from there.

Advantages

Many advantages are achievable through the use of Pull Down Menus, Lookup Tables, etc. (Some or all of these could also be added to the current Excel form without implementing the whole database shebang.)

Examples:

  1. Mileage reimbursement amount
    1. Could be a pull-down menu with a second column for dates effective, or
    2. Could be automatically entered by formula depending on the travel dates entered in another cell.
  2. Per diem amounts
    1. Could be a pull-down menu with a second column for city/county, or
    2. Could be automatically entered by formula depending on the city entered in another cell.

As interactive databases go, it would be relatively simple. Our own OC staff could create it and modify as needed.

Access would be internal only and password protected, of course.

After any bugs are worked out the system could be shared with other colleges.

DOC implemented such a system about 3 years ago, statewide, just before I came to OC. It was problematic, but I know our IT folks could do it better. I don’t know if it would be worth talking to their IT folks about it.

Response:

We currently have a full plate in web development that is focused on student interaction with the college. We will research what other colleges and state agencies are doing to automate travel authorization and reimbursement. Hopefully we will find a tool or tools that can streamline our business processes.

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Suggestion:

The Faculty Assessment office could save staff time and expedite delivery of Course Survey Reports by “printing” them from the online system to PDF format, then emailing those to faculty and division offices.

Potential time saved:

  • Tess/Christina printing/copying and hand delivering hard copies to division offices
  • Division staff, pulling staples to make copies for tenure committees
  • Someone hand delivering copies to branches if needed

This would be especially useful for the branch campuses.

Response:

Due to geographic and security differences, not all instructional divisions have the same requirements for paper copies. Rather than push printing out to all divisions as suggested, we will poll divisions and send reports to them in their preferred manner.

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Suggestion

Problem:

It has become increasingly difficult to obtain volunteer student representatives to tenure committees. Students cannot have a personal relationship with the probationary faculty (i.e. be in a situation where the faculty is grading them). Incentives have been offered to students and still we have little or to no response or follow through from the majority of the volunteers. We are currently dealing with approximately 30+ student volunteers.

Suggestion:

Each division that has tenure committees could announce and post an RSE position (with the Career Center) to hire one or more students to specifically serve on their tenure committees. The position announcement would outline the duties and expectations, number of committees, approximate hours, (orientation/training provided). Rate of pay for RSE is $8.55/hr. An example follows:

B & T

2010/11 4 tenure committees x 3 meetings each (approx 1 hr/ea) = 12 meetings/year x $8.55 = $102.60

Cost is minimal and if successful, would help ensure compliance with Appendix C of the Faculty Bargaining Agreement – Procedure for Granting Tenure. Staff time would be significantly reduced as many hours are now spent trying to contact/coordinate with several different students by one or more of the VPI staff, ASOC president, division dean and staff. Having one or two students as specific division representatives would assist in developing a student/faculty relationship that would also add value to the tenure process.

Response:

This issue was addressed at the February 3, 2010 Instructional Administrators meeting and the ASOC President was invited and participated in the discussion. Finding student representatives has been an ongoing issue for quite some time. Last year a concerted effort was made both in recruiting students and finding ways to incentivize participation, and improvement occurred. The Foundation Office generously donated gift cards (a recommendation from the previous ASOC President) to give to students who participate in the tenure meetings. Despite the efforts made, and some improvement in attendance, students still do not always come to the meetings. It is an excellent idea to pay students for their time serving on the committees, and one reason why we are currently focusing on recruiting RSE and Work-study students for this purpose.

We are encouraging supervisors to include service on a tenure committee as part of student job duties. Several student employees are current members of tenure committees. It was also suggested that scholarship recipients be contacted to serve in this role, as they have been very enthusiastic when asked to help the Foundation Office with various tasks. Ruth Ross, Dean for Library-Media, is also willing to offer her work-study and RSE students to serve on committees. Incentivizing participation by offering one large prize at the end of the year was also suggested and Mary Garguile will look into the possibility of this with the OC Foundation. Using students familiar with the division office or branch campuses, may also help build the relationship and encourage participation. Once student members are assigned, Deans/unit administrators are requested to provide a specific welcome and introduction, and to set meeting dates that consider the schedule of each student, as well as those of other members. Mary Garguile and Athena Higgins will continue to provide regular orientation to new student members.

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Suggestion:

My OC Idea has received reorganizational suggestions in order to assist with potential budget reductions.

Response:

Thank you for this well thought out suggestion. These types of ideas are welcomed and encouraged in order to take various modificaitons into consideration while determining actions for the College when facing the difficult budget cuts we are facing. This suggestion will be reviewed during the budget planning process.

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Suggestion:

I propose to temporarily freeze the Employee Professional Development Training program until such time as the economy improves. In 08-09, $37,057 was spent and in 09-10 (Fall, approximately $13k has been spent.

While I certainly understand the benefit of this program, the original intent was to generate FTEs.... which we don't need at this time. I feel it is more important to save jobs and that is the reason for this suggestion.

It might be beneficial to freeze the program effective July 1, 2010 in order to allow staff time to finish up professional development training programs....

There are still resources for classified staff to get professional development reimbursement... also, OCAA and the faculty have funds for professional development reimbursement. The freezing of the Employee Training program funds wouldn't cut off all funds to employees for professional development funds.

Response:

The President's Council felt this program supports our values statements about professional development as well as its own work plan. The $37,057 that "was spent" 08-09 was in the form of tuition that we paid to ourselves - albeit we may have lost some tuition if employees kept tuition paying students from enrolling in full classes.

It was suggested that a review of what courses employees are taking under this program would be interesting. The Council also wanted to ask the broader college community about the value of this program. You may respond via My OC Idea.
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Suggestion:

I think it would be nice to rename our buildings to represent our surroundings, such as: Olympic Mountains, Ho Rain Forest, Mt. Rainier, Mount St. Helens, Mt. Baker, Cascade Mountains are just a few that comes to mind.

Response:

The College Council has addressed this matter before and requested guidance about what is expected. This matter will be referred back to College Council with more specific direction about what their charge is, i.e., to be more specific with actual recommendations for names and not just suggested topics.

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Suggestion:

The Faculty Assessment Office could save staff time and expedite delivery of Course Survey Reports by "printing" them from the online system to PDF format, then emailing those to faculty and division offices.

Potential time saved:

  • Tess/Christina printing/copying and hand delivering hard copies to division offices
  • Division staff, pulling staples to make copies for tenure committees
  • Someone hand delivering copies to branches if needed

This would be especially useful for the branch campuses.

Response:

Due to geographic and security differences, not all instructional divisions have the same requirements for paper copies. Rather than push printing out to all divisions as suggested, we will poll divisions and send reports to them in their preferred manner.